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3.1 Delivery by air. Enquiry for freight rates

Macromix Inc.

EU 567 Broadway 90 Ramsey Plaza New York

Our ref. Your ref.

Cargo Manager

American Airways Inc. 3 July 20__

7th Avenue 76

New York WE 56H

Dear Sirs,

We would like to send from New York to Moscow thirty four boxes of computer accessories, to be delivered within the next fortnight. Each box weighs 40 kilos and measures 0.63 cubic meters. In view of the fragile nature of the goods we require them to be forwarded by air, and we would therefore be glad to cooperate with you.

Please let us know the present freight rates for the delivery of the above consignment. Could you also please quote charges for insurance?

We shall be glad to know time of transit and frequency of flights.

Your earliest reply will be appreciated.

Yours faithfully,

Audrey Weiner

Audrey Weiner

Sales Manager

3.2 Quotation for delivery by air

American Airways Inc

7th Avenue 76 New York WE 56H

Our ref. Your ref.

Ms. A.Weiner July 8 20__

Macromix Inc.

EU 567 Broadway 90

Ramsey Plaza

New York

Dear Ms. Weiner

Thank you for your enquiry of July 3. We will be able to send your consignment to Moscow within a day of your delivering it to Kennedy Airport. There are daily flights from New York to Moscow.

As you know freight depends on the size and weight of the boxes. The cost of freight Kennedy/Sheremetjevo is $5.00 per kilo plus $15 air waybill, and $250 customs clearance and handling charges. But you will have to arrange your own insurance.

Please fill in the enclosed Despatch Form and return it to us with the consignment and commercial invoices, one of which should be included in the parcel for customs inspection and clearance abroad. We will then undertake all formalities on your behalf, in accordance with our usual conditions.

We would also like to draw your attention to our packing services and attach our quotation for the packing if required.

Yours sincerely

Sandro Boticelli

Sandro Boticelli

Cargo Manager

Enc.

3.3 Airway bill

326-|AALG|-37 55 88 66

Shippers Name and Address

Shippers Account Number

Not negotiable

Air Waybill

(Air Consignment note)

Issued by American Airways New York

Member of IATA

American Airways

MACROMIX INC.

EU 567

ROADWAY 90

RAMSEY PLAZA NEW YORK

Consignee’s Name and

Address

Consignee’s Account Number

Copies 1, 2 and 3 of this Air Waybill are originals and have the same validity

ZAO ELORGSM

NOVINSKI 18

MOSCOW

RUSSIA

It is agreed that the goods described herein are accepted in apparent good order and condition (except as noted) for carriage SUBJECT TO THE CONDITIONS OF CONTRACT ON THE REVERSE HEREOF. THE SHIPPER’S ATTENTION IS DRAWN OF THE NOTICE CONCERNING CARRIERS’ LIMITATION OF LIABILITY. Shipper may increase such limitation of liability by declaring a higher value for carriage and paying a supplemental charge if required.

Issuing Carrier’s Agent Name and City

7th AVENUE

76 NEW YORK

WE 56 H

Accounting information

Agent’s IATA Code

93-7-3031

Account No

70-3476/83

Airport of departure and requested Routing

NEW YORK JFK AA

to

Moscow SVO-2

Routing and Destination

Currency

USD

Declared value for Carriage

NVD

Declared value for Customs

By first Carrier AMERICAN AIRWAYS

x

x

Airport of Destination

Moscow SVO-2

Flight/ Date

AA175/14

Handling Information

Also notify Mr Kolosov, 291-24-37 Moscow Russia

34 Comp Accs Nos 0011-0045 To be kept upright

No of Pieces

RCP

Gross Weight

(kg)

Rate Class

Chargeable Weight

Rate/ Charge $

Total

Nature and Quality of Goods

(inc. Dimensions and Volume)

Commodity Item No

34

1360.0

Q

1400.00

5.0

7000.0

Computer Accessories

34 x 0.63m3

7000.0

FOCUS 2. Comprehension questions

LEAD-IN

  • What does the method of transportation depend on?

  • What are the main methods of transporting goods?

  • What are the main advantages of road transport?

  • What are the reasons for increased haulage?

  • What are the advantages and disadvantages of rail transport in comparison with road transport?

  • In what case is rail transport preferable?

  • What are the advantages and disadvantages of air transport?

  • What is the main document used in air transport?

  • What does it consist of?

  • What is the difference between the Bill of Lading and the AWB?

  • What is a consignment note?

  • Does ownership of consignment notes or the AWB mean ownership of the goods?

  • Are consignment notes or the AWB negotiable?

  • How can consignment notes and waybills be obtained?

  • How are the freight charges calculated?

  • What is a Rail Waybill?

  • What does the date of a Rail Waybill indicate?

LETTER 1.1

  • Why have the suppliers decided to apply to the hauliers?

  • What is requested from the hauliers?

  • What rate shall be quoted by the hauliers?

  • What is enclosed with the letter?

  • In what way have the machines been packed?

  • What is the delivery date required by the supplier?

LETTER 1.2

  • What does the quoted rate include?

  • What is enclosed with the letter?

  • What for is the supplier to fill in the enclosed instructions for dispatch form?

  • Is the quoted rate firm?

  • On what condition is a rebate granted by the hauliers?

LETTER 1.3

  • What have the suppliers submitted to the hauliers?

  • How will the goods be delivered?

  • What shall the consignee do before signing the delivery note?

  • What does the enclosed invoice itemize?

  • What terms of payment have been agreed upon the suppliers and the customers?

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