Letter writing practice
Exercise 1
Business letters 1
Choosing from the words in the box, label the parts of the letter. The first has been done for you.
date |
main paragraph |
letterhead |
references |
salutation |
introductory paragraph |
concluding paragraph |
recipient's address |
(sender's) address |
(typed) signature |
complimentary ending |
enclosures (abbreviation) |
position/title |
signature |
|
(1) WIDGETRY LTD
6 Pine Estate, Westhornet, Bedfordshire, UB18 22BC. (2) Telephone 9017 23456 Telex X238WID Fax 9017 67893
Michael Scott, Sales Manager, Smith and Brown plc,
Napier House, North Molton Street, Oxbridge OB84 9TD.
Yourref.MS/WID/15/88 Ourref.ST/MN/10/88
31 January 19—
Dear Mr. Scott,
Thank you for your letter of 20 January, explaining that the super widgets,
(7) catalogue reference X-3908, are no longer available but that ST-1432, made to the same specifications but using a slightly different alloy, are now available instead.
Before I place a firm order I should like to see samples of the new super widgets. If the replacement is as good as you say it is, I shall certainly wish to reinstate the original order, but placing an order for the new items.
Apart from anything else, I should prefer to continue to deal with Smith and Brown, whose service has always been satisfactory in the past. But you will understand that I must safeguard Widgetry's interests and make sure that the quality is good.
I would, therefore, be grateful if you could let me have a sample as soon as possible.
(10) Yours sincerely, (11)
(12) Simon Thomas
(13) Production Manager
(14) enc.
Exercise 2
Business letters 2
This second letter has been revised so many times by Mr. Thomas that it has become all mixed up, and his word processor has failed to reorganise it Arrange the letter so that everything is in the right place. The first point in the letter is:
(2) Widgetry ltd
Exercise 3
Everything is mixed up in this letter. Rewrite it putting each part in its place.
Exercise 4
Guided letter writing Parties
Mr. W. Baker Mr. N. Kainashi
Sales Manager Export Department
Tools Ltd. Wichinata
Addresses
553 Broad Street 64 Market Square
Harrisburg PA Singapore I
17285 USA
Mr. W.Baker is sending Mr. N. Kainashi an order for spare parts. He informs his partner of it in a covering letter. Help Mr. W.Baker to write the letter.
Do not forget to mention that the order is duly signed.
Your letter must contain the necessary framing elements.
Letter writing practice
Exercise 1 Write a covering letter to NTG Industries stating the draft contract as enclosure. NTG is an English firm located in Edinburgh, Mortimer Street, 191. Ask the firm to consider the draft and to make the necessary alterations.
Exercise 2 You are sending samples of cotton fabrics to Alexiou Textile Company in Greece. The company's address is 162 Omonia Square, Athens. Write a covering letter.
Exercise 5