Assignments

I. Memorise the following words and phrases:

to convene a meeting	скликати збори
to take /keep the minutes (of the meeting)	вести протокол зборів
to stick to the subject	дотримуватися теми
file	швидкозшивач
to approve by vote	схвалити / затвердити голосуванням
to circulate	передавати, розсилати
presiding officer	особа, яка головує
motion	пропозиція (на зборах)
approval	схвалення
to second a motion	підтримати пропозицію
to carry a motion	прийняти пропозицію
agenda	порядок денний
to boldface	виділяти жирним шрифтом
to italicize	виділяти курсивом
to capitalize	друкувати великими літерами

II. Suggest the Ukrainian equivalents of the phrases below:

written record; transaction; note-taking paper; to record the meeting with dictation equipment; to rearrange the material; handwritten notes; condensed version of the meeting; pass to the chairman; participant; to capture the reader’s attention.

III. Answer the questions:

1. What is minutes?

2. What are the essential parts of minutes?

3. What topics should any minutes contain?

4. What does the title of minutes contain?

Sample Minutes (informal)

A monthly meeting of the Ditto Industries Employee Social Welfare Committee was held at 2:00 PM, April 15, 20…, in Suite 15 of the Administration Building. Attending were Joe Ciao (chair), Ezell Jackson, Loretta Sanchez, Malik Stapleton, and Regina Johnston.

The Committee agreed that we would once again hold a company fundraiser for the Fairview Children's Hospital. Ezell pointed out that last year's campaign, a sale of chocolates, was disappointing. He reported that we only raised $440 for the hospital on sales of $940, and less than half of the employees participated. Regina and Loretta pointed out that selling chocolates may be a poor choice at a time when people seem so diet conscious. We decided to explore new possibilities. Some members suggested that we find a product that would have more sales appeal and would yield higher profits. Suggestions included stationery, coffee mugs, or t-shirts. Others spoke in support of holding a company fundraising event like a picnic or football game. Loretta and Malik agreed to study the alternatives and report back at the next meeting. Joe said he would compile a new list of fundraising captains in each department. He also suggested that we set a minimal fundraising goal of $1,000 this year.

The meeting adjourned at 2:50 PM.

THE NEXT MEETING WILL BE HELD 2:00 PM, MAY

14 In suite 15, administration building

Loretta Sanchez, Secretary

Assignments

I. Memorise the following words and phrases

to hold a company fundriser	провести акцію зі збору коштів
to be diet conscious	дотримуватися дієти
appeal	привабливість
fundraising	збирання коштів

II. Suggest the Ukrainian equivalents of the phrases below:

to participate; to point out; poor choice; to explore new possibilities; coffee mug; t-shirt; to speak in support; to hold a company fundrising event; to report back; to compile a new list; fundraising captain;

Sample Minutes (Formal)

Minutes: Pottstown Parks Citizens Advisory Committee.

July 1,20…, at Town Council Chambers

Present: Terri Malovich, chairperson; Francine Stella, sec­retary; Boyd Benson, Henry Krizek, Gregory Christakos, John Ocharenko, Janet Miller, Rudolph Perkins, Stanley Kowalski, Ryan Flaherty, Julian Cohen, and Steve Petrus. Also present was Bill Clay, assistant manager of the Pottstown Parks Department.

Approval of the Minutes

Upon reading of the June 3 minutes Boyd Benson observed that his name had been omitted from those in attendance. The minutes were so amended. Julian Cohen moved that the minutes be approved. The motion was seconded and carried.

Greenwood Park Expansion

Bill Clay of the Pottstown Parks Department reported that the Town Council had authorized the purchase of 12 acres to expand Greenwood Park. The Council wants the Citizens Advisory Committee to recommend possible uses for this land. The Parks Department defined several alternatives:

Natural environment area

Recreational fields

Mixed use

Gregory Christakos spoke in favour of keeping the area nat­ural, noting that the site includes extensive woodlands and streams which would make it ideal for trails and rustic picnic areas. John Ocharenko pointed out that the town park system lacks undeveloped land where people can "commune with nature." He also pointed out the need for environmental protection. Francine Stella noted that current recreational facilities are overtaxed, and the youth soccer league has had to turn down applicants because of the lack of playing fields. Chair Terri Malovich suggested the possibility of a mixed-use compromise and requested volunteers for a subcommittee to explore the issue. Francine Stella, John Ocharenko, Julian Cohen, and Janet Miller agreed to serve.

Pottstown Street Fair

Terri Malovich noted that the Pottstown Street Fair will be held on Saturday, June 1, and she recommended that the Citizens Advisory Committee again set up a booth. We would distribute literature, erect displays, and have volunteers available to answer questions. Boyd Benson moved that the chair be authorized to appropriate $50 for a Street Fair booth. The motion was seconded and carried without debate.

Unfinished Business

Ryan Flaherty stated that he has been trying to find new members to join the Committee, but has nothing defi­nite to report. Several people mentioned that they are "interested" but have not yet committed.

New Business

Steve Petrus reported that he has received numerous complaints that the $25 enrollment fee for participation in the Pottstown Summer Football League is excessive. He noted that the fee was especially hard for families who had several members participating. Henry Krizek moved that we ask the Parks Department to send a representative to our August meeting to explain the rates. Tне motion was seconded and carried.

The meeting adjourned at 10:00 PM.

NEXT MEETING: 7:30 PM, AUGUST 2, 20…, AT THE TOWN COUNCIL CHAMBERS, MAIN STREET

Francine Stella

Secretary