1. Buyer to foreign exporter stipulating what kind of transport and other documents are necessary.

Dear Sirs.

Our Indent1 sb 55

We received youre-mail of the 22^nd March requesting shipping instructions for our above order.

Will you please arrange for these goods to be shopped at the first opportunity from a suitable Continental Port. We require two originals and two-negotiable Bills of Lading² which should be taken out in our name as shippers and consigned to “Order”³, the ultimate consignees being⁴ Messrs. Wodehouse Co. Ltd., Accra.

When Bills of lading become available, these should be forwarded to us in London together with 4 copies of your certified invoice and your draft through the Bank⁵ of British West Africa, 37, Gracechurch St., London E.C.4. Freight charges incurred should be shown on invoices and included in your draft⁶.

We trust that this information will be of assistance to you.

Yours faithfully.

2. Agent advising shipper about transport and other documents necessary for export delivery.

Dear Sirs.

Universal Rapid Electro Hygrometer7 for Textiles

Further to our letter of the 8^th March, we now have the pleasure to inform you that Messrs. Populos confirmed with us their order for the Hygrometer quoted in your Proforma Invoice of March 16, … Also we have obtained Import Licence No.87531 of March 30, … for the above order through the Bank of Greece, Athens.

Please note that, after the order has been shipped, the following documents will have to be sent for collection to the Bank of Greece⁸, Athens, under their reference No.03534:

a) Complete set “On Board Bills of Lading”, issued unto “Order”⁹,

b) Invoice in eight copies,

c) Certificate of Origin in duplicate,

d) Copy of the Insurance Policy on the full invoice value plus ten per cent.

Though the important licence is valid up to the 30^th September … , we trust that nevertheless you will stick to the delivery time specified in your proforma invoice, i.e. one month after the receipt of the order.

We now look forward to receiving your Order Confirmation.

Yours faithfully.

3. Continuation of the above – agent receiving order confirmation.

Dear Sirs.

One hygrometer – Order Confirmation No.25611

We thank you very much for your Order Confirmation No.25611 which has been duly passed on to Messrs. Populos of this place.

Yours Faithfully.

4. Continuation of the above – agent advising shipper about invoices and certificates of origin.

Dear Sirs.

One Hygrometer for Messrs. Populos

Messrs. Populos have just informed us that their bankers, the Bank of Greece, Athens, received the shipping documents for the above order. Unfortunately they are accompanied by one copy, only, of the final invoice instead of the eight copies required. Furthermore the documents are short of¹⁰ Certificate of Origin in duplicate. In our letter of March 26, … , the receipt of which you acknowledged with your letter of April 8, … , we informed you which documents would have to be sent in order to avoide complications at this end¹¹.

We therefore request you to examine whether the required Certificate of Origin and the Invoice copies have been sent under separate cover¹². Otherwise, please send them to our address as soon as possible. Another point which we should like to draw your kind attention to is this: on the invoice which you sent to the Bank of Greece, only the total value of USD 1850.00 is stated. In fact also our commission of USD 185.00 should be shown. Please, be so kind as to put in the amount of our commission on the additional copies of the invoice you will send us, and deduct it from the total CIF value¹³ exactly as on your proforma invoice of March 16, … .

Yours faithfully.