Numbering Pages: Dialog Box Option

1. From the Insert menu, select Page Numbers… The Page Numbers dialog box appears.

2. From the Position pull-down list, select a position for the page number

3. From the Alignment pull-down list, select an alignment for the page number

4. OPTIONAL: If you want the number to print on the first page, select Show number on first page

5. OPTIONAL: If you want to change the starting page number or the type of numbers (perhaps from Arabic to Roman),

   1. Click FORMAT... The Page Number Format dialog box appears.

   2. Make the appropriate changes

   3. Click OK

6. Click OK

Numbering Pages: Toolbar Option

Using the Header and Footer toolbar is appropriate for documents with multiple sections and allows you more control over the page numbering.

Inserting Page Breaks

Word has two types of page breaks. The first is a natural page break. These occur when the information has filled an entire page and needs to flow onto the next. When you are working in Normal view, natural pages breaks will appear as a dotted line.

The second type is forced, often referred to as a hard page break. Forced page breaks occur when the user inserts a hard page break. In Normal view, these are indicated by a dotted line with the words Page Break in the middle of the line.

Inserting Page Breaks: Menu Option

1. Place the insertion point where you want the new page to be inserted

2. From the Insert menu, select Break... The Break dialog box appears.

3. Under Break types, select Page break

4. Click OK

Inserting Page Breaks: Keyboard Option

1. Place the insertion point where you want the new page to be inserted

2. Press [Ctrl] + [Enter]

Removing Page Breaks

1. If paragraph markers are not shown on your page, on the Standard toolbar, click SHOW/HIDE

2. Select the page break

3. Press [Delete]

Preventing Extra Blank Pages

While there is not a Word feature that prevents extra blank pages, you can help reduce blank pages by reviewing your document. If your document ends in a forced page break and there are blank lines after it, another page of the document will print.

To prevent this extra page, delete the blank lines between the page break and the end of document marker (a heavy horizontal black line).

Borders and Shading Options

Borders and shading help you emphasize information and guide a reader's eye through a document. When adding borders and shading, remember that they are both applied to entire paragraphs. This document covers the following options for adding borders and shading to paragraphs.

Borders and Shading Options: Toolbar Option

The Tables and Borders toolbar may be used to quickly add borders and shading to paragraphs. The following instructions will guide you in using the toolbar options to add borders and shading to paragraphs. Both borders and shading can be applied to the same paragraph.

To display the Tables and Borders toolbar:

1. From the View menu, select Toolbars » Tables and Borders The Tables and Borders toolbar appears. Windows: Macintosh:

Adding Borders and Shading

1. Select the paragraph(s) to which you want to add shading and/or border(s)

2. To add a border, click the next to OUTSIDE BORDER » select the desired border option

3. To add shading, click the next to SHADING COLOR » select the desired shading option

Removing Borders

1. Select the paragraph containing the border you want to remove

2. Click the next to OUTSIDE BORDER » click NO BORDER

Modifying Borders

1. Select the paragraph containing the border you want to modify

2. Click the next to OUTSIDE BORDER » click NO BORDER

3. OPTIONAL: On the Tables and Borders toolbar, select a different line weight and line style

4. Click the next to OUTSIDE BORDER » select the desired border option

Removing Shading

1. Select the paragraph containing the shading you want to remove

2. Click the next to SHADING COLOR » click NO FILL

Modifying Shading

1. Select the paragraph containing the shading you want to modify

2. Click the next to SHADING COLOR » select the desired shading option

Borders and Shading Options: Dialog Box Option

The Borders and Shading dialog box is another option for adding borders and shading to paragraphs. This option gives you more control of your border placement than with the Tables and Borders toolbar.

Adding Borders

1. Select the paragraph(s) to which you want to add a border

2. From the Format menu, select Borders and Shading... The Borders and Shading dialog box appears.

3. Select the Borders tab

4. From the Setting section, select the desired option OR In the Preview section, click where you want borders to appear NOTE: The sample graphic will be updated to reflect your changes.

5. OPTIONAL: Using the scroll list and pull-down lists, adjust the Style, Color, and Width

6. Click OK