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§ 361. Obligations of tax representative

A tax representative is required to: 1) keep documented records of distance sellers who are represented upon payment of excise duty and of recipients of excise goods by registering the information listed in §§ 442 and 444 of this Act; 2) maintain an accumulating account on the creation of the obligation to pay excise duty; 3) immediately ascertain the circumstances why the notice specified in subsection 442 (1) of this Act was not submitted in due time, if the notice was not submitted in due time. If the tax representative has not received the notice on the tenth day at the latest after the date of delivery of the excise goods which is communicated by the distance seller, to notify the Tax and Customs Board thereof in writing; [RT I 2008, 49, 272 - entry into force 01.01.2009]  4) upon discovery of a loss of excise goods which occurs in the course of distance sale, notify the Tax and Customs Board immediately thereof and prepare a report setting out the extent of and reasons for the loss and submit the report together with relevant proof to the regional structural unit of the Tax and Customs Board exercising supervision over the tax representative. [RT I 2003, 90, 602 - entry into force 01.05.2004]

§ 37. Reporting

(1) An excise warehousekeeper is required to submit a report on the movement of excise goods and stock in the warehouse to the regional structural unit of the Tax and Customs Board exercising supervision over the excise warehouse of the excise warehousekeeper not later than by the fifteenth day of the calendar month following the taxable period.

(2) The form of reports on the movement of excise goods and stock in a warehouse and the procedure for completing the form shall be established by a regulation of the Minister of Finance. [RT I 2003, 90, 602 - entry into force 01.05.2004]

§ 38. Excise warehouse activity licence and activity licence of registered consignee

(1) An excise warehouse activity licence or an activity licence of a registered consignee grants the right to operate as an excise warehousekeeper or a registered consignee in a location accepted by the Tax and Customs Board. If a registered consignee does not have a place of business, an activity licence of a registered consignee grants the right to receive excise goods under the excise suspension arrangement at a location of which the Tax and Customs Board is notified.

(2) An excise warehouse activity licence and an activity licence of a registered consignee is granted by a decision of the tax authority. [RT I 2010, 8, 36 - entry into force 01.04.2010]

(3) [Repealed - RT I 2010, 8, 36 - entry into force 01.03.2010]

§ 39. Documents to be submitted upon application for excise warehouse activity licence and activity licence of registered consignee

(1) An applicant for an excise warehouse activity licence or an activity licence of a registered consignee shall submit the following information and documents to the Tax and Customs Board: 1) a written application setting out the reasons for the foundation of an excise warehouse or the place of business of a registered consignee, the address of the excise warehouse or place of business of the registered consignee to be founded, the contact details of the applicant and requisite information concerning the applicant’s bank; 11) information on the place of receipt of excise goods; [RT I 2004, 84, 569 - entry into force 01.01.2005]  2) the business plan; 3) a plan of the layout of the excise warehouse or the place of business of the registered consignee setting out the area of and points of access to the territory, buildings and structures, and plans of the buildings setting out the area of the rooms and the entrances and exits; 4) the name of the owner of the buildings, rooms, structures and territory and an excerpt from the land register or any other notarially authenticated document certifying the exclusive right of the excise warehousekeeper or registered consignee to use the territory, buildings, rooms and structures of the excise warehouse or the place of business of the registered consignee; 5) a description of the use of the rooms of the excise warehouse setting out, in the case of production of excise goods, the places where raw material, semi-finished products and finished products are stored; 6) plans of the location of the containers of excise goods, raw material thereof and semi-finished products and information on the capacity of the containers; 61) in the case of the production of excise goods, plans of technological equipment and pipelines; [RT I 2008, 49, 272 - entry into force 01.07.2009]  7) the accounting policies and procedures; 71) rules for organisation of work in the excise warehouse or a place of business of the registered consignee; [RT I 2008, 49, 272 - entry into force 01.07.2009]  72) a description of the production process of excise goods and a description of the storage of excise goods; [RT I 2008, 49, 272 - entry into force 01.07.2009]  8) in the case of an excise warehouse, the consumption rates specified in clause 27 (1) 2) of this Act; 9) the maximum levels of loss of excise goods specified in subsection 30 (2) of this Act; 10) a certificate of competence to carry out measurements; [RT I 2008, 49, 272 - entry into force 01.01.2009]  11) a contract for use of services of an independent accredited laboratory for the measurement of excise goods. [RT I, 30.12.2010, 3 - entry into force 01.01.2011]

(2) The business plan specified in clause (1) 2) of this section shall contain the following information: 1) a description of the excise goods produced and stored under an excise suspension arrangement and, in the case of a registered consignee, a description of the excise goods received under an excise suspension arrangement; [RT I 2004, 84, 569 - entry into force 01.01.2005]  2) in the case of an excise warehouse, the average quantity of excise goods stored in the excise warehouse under an excise suspension arrangement during one calendar month according to the types of excise goods and the excise duty rates specified in §§ 46, 56 and 66 of this Act; 3) in the case of a registered consignee, the average quantity of excise goods received under an excise suspension arrangement during one calendar month according to the types of excise goods and the excise duty rates specified in §§ 46, 56 and 66 of this Act; [RT I 2004, 84, 569 - entry into force 01.01.2005]  4) the estimated annual turnover of excise goods; 5) in the case of an excise warehouse, the production capacity of excise goods and the maximum storage capacity of excise goods in the excise warehouse and the maximum quantity of excise goods transported concurrently under an excise suspension arrangement; 6) a calculation of the size of the tax liability which may arise or has arisen as specified in subsection 31 (4) of this Act; 7) [Repealed - RT I 2008, 49, 272 - entry into force 01.01.2009]

(21) A registered consignee who occasionally receives excise goods under an excise suspension arrangement, which are dispatched from another Member State, shall, upon application for an activity licence of a registered consignee, submit a written application which shall set out the place and date of the receipt of the excise goods, a description, the quantity and purpose of use of the excise goods received as well as the areas of activity, the contact details and requisite information concerning the bank thereof and information concerning the consignor of the goods. [RT I 2008, 49, 272 - entry into force 01.01.2009]

(3) In order to obtain an excise warehouse activity licence for an excise warehouse which complies with the conditions provided for in subsection 35 (1) of this section, the applicant shall submit the documents and information specified in clauses (1) 1), 2), and 5) of this section.

(4) The documents specified in subsection (1) of this section shall be signed by the person applying for the excise warehouse activity licence or an activity licence of a registered consignee or by a representative thereof.

(5) The Tax and Customs Board has the right to demand that an applicant for an excise warehouse activity licence or an activity licence of a registered consignee submit other relevant documents in addition to the documents specified in subsection (1) of this section.

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