Writing and Punctuation / Organising your writing / Formal letter writing
.docLetterhead
The Head of Marketing
Smith and Jones
21 Saturn St
Westfield QLD 4212
2 June 2007
RE: Application number 807245
Dear Sir or Madam,
Dear Mr Smith,
Dear Mayor Smith,
Dear Mr Mayor,
Dear Reverend Smith,
In reference to your letter dated 21 May 2007, we hereby wish to advise you of a new project we are working on.
In reference to your letter dated 21 May 2007, we hereby wish to advise you that your application was successful.
With reference to (U.S.) your letter, I need to clarify a couple of issues/points.
In/With respect to your questions, I am afraid that this department is unable to help you.
I’m afraid that…
I’m also sorry to have to tell you that…
To answer your first question, you need to fill in form 6b.
At this time, we also require that you submit final drawings.
The next step is payment of the application fee of $300.
Payment can be made by credit card, cheque made out to “the financial…” and crossed not negotiable, or by cash at any of our customer service centres.
This should be sent to…
Another point that should be noted is that approval will not be granted until…
At this stage we are unable to process your request as you haven’t supplied a copy of your ….
We hereby (very formal) give you notice that…
Invitations
We hereby request the pleasure of your company at the opening of our new offices on ….at 10am. (usually formal dinner)
We would like to invite you and your staff to a meeting on the proposed application for the development of an electricity substation in ….
An invitation is extended to you to attend a meeting regarding the construction of…
Your attendance is highly appreciated.
Your participation in this event/meeting is highly appreciated.
We look forward to your input.
RSVP
Please let my secretary, Mrs Smith, know if you will be attending by email on smith@hotmail.com or by phone 35468464
Please advise of your intention to attend by contacting….
Requesting
Could you (possibly/please) send us…
We further require….
It would be appreciated if you could find the time to speak to our department on issues regarding the upcoming event.
I would appreciate it if you would…
Would you mind changing the meeting time to 3pm instead of 4 as we ….. (it’s polite to give a reason)
Reminders
This is a reminder that you have not sent us…
This is a reminder that we have not received a reply from your department regarding the information we requested on June 3rd.
This is the final notice that you have not complied with regulation 5b and if we do not receive notification within five (5) working days this matter will be sent to the department of ……
After sending a letter requesting information from you dated 18/07/2007, our records show that you have not responded to this request within the requisite 30 days and therefore your file is being terminated.
Our records show that we have received no response regarding the notice of eviction dated 03/03/03. Your house will be resumed according to section 31 of the Act on March 21, 2003.
As you have not responded to our notice regarding encroachment, destruction of your building will commence at 9am on Monday 3rd March, 2007.
Enclosed please find 2 copies of the relevant document.
Yours sincerely,
Yours faithfully,
Best regards,
Kind regards,
Regards,
Thushara (signature)
SMDC Sama…. (Mr)
Town Planner
Enclosures: 2 copies of …….