900 |
PART IX Financial Planning and Short-Term Management |
since preferred dividends are fixed, the prices of preferred shares change when long-term interest rates change. A $1 million investment in preferred shares could be worth only $900,000 on April 15, when taxes are due. Wouldn’t it be nice if someone invented a preferred share that was insulated from fluctuating interest rates?
Well, there are such securities, and you can probably guess how they work: Specify a dividend payment which goes up and down with the general level of interest rates.28 The prices of these securities are less volatile than those of fixed-dividend preferreds.
Varying the dividend payment on preferred stock doesn’t quite do the trick. For example, if investors become more concerned about the risk of preferred stock, they might demand a higher relative return and the price of the stock could fall. So companies sometimes add another wrinkle to floating-rate preferred. Instead of being tied rigidly to interest rates, the dividend can be reset periodically by means of an auction which is open to all investors. Existing shareholders can enter the auction by stating the minimum dividend they are prepared to accept; if this turns out to be higher than the rate that is needed to sell the issue, the shareholders sell the stock to the new investors at its face value. Alternatively, shareholders can simply enter a noncompetitive bid, keeping their shares and receiving whatever dividend is set by the other bidders. The result is similar to the variable-rate demand note: Because auction-rate preferred stock can be resold at regular intervals for its face value, its price cannot wander far in the interim.29
Why would any firm want to issue floating-rate preferreds? Dividends must be paid out of after-tax income, whereas interest comes out of before-tax income. Thus, if a taxpaying firm wants to issue a floating-rate security, it would normally choose to issue floating-rate debt to generate interest tax shields.
However, there are plenty of firms that are not paying taxes. These firms cannot make use of the interest tax shield. Moreover, they have been able to issue floatingrate preferreds at yields lower than what they would have to pay on a floating-rate debt issue. (The corporations buying the preferreds are happy with these lower yields because 70 percent of the dividends they receive escape tax.)
Floating-rate preferreds were invented in Canada in the mid-1970s, when several billion dollars’ worth were issued before the Canadian tax authorities cooled off the market by limiting the dividend tax exclusion on some types of floating-rate issues. They were reinvented in the United States in May 1982, when Chemical New York Corporation, the holding company for Chemical Bank, raised $200 million. The securities proved so popular that over $4 billion of floating-rate preferreds were issued by the following spring. Then the novelty wore off, and the frequency of new issues slowed down. It was back to business as usual, with one important exception: There was one more item on the menu of investment opportunities open to corporate money managers.
28Usually there are limits on the maximum and minimum dividends that can be paid. Thus if interest rates leap to 100 percent, the preferred dividend would hit a ceiling of, say, 15 percent. If interest rates fall to 1 percent, the preferred dividend would hit a floor at say, 5 percent.
29See M. J. Alderson, K. C. Brown, and S. L. Lummer, “Dutch Auction Rate Preferred Stock,” Financial Management 16 (Summer 1987), pp. 68–73.
In the United States a high proportion of small purchases are paid for by check. To SUMMARY make the best use of their cash, companies need to understand how a company’s 
cash changes when it writes or deposits a check. The cash shown in the company’s ledger is not the same as the available balance in your bank account. The difference is the net float. When you have written a large number of checks awaiting clearance, the available balance will be larger than the ledger balance. When you have just deposited a large number of checks that have not yet been cleared by the bank, the available balance will be smaller. If you can predict how long it will take checks to clear, you may be able to play the float and get by on a smaller cash balance.
You can also manage the float by speeding up collections and slowing down payments. One way to speed collections is to use concentration banking. Customers make payments to a regional office which then pays the checks into a local bank account. Surplus funds are transferred from the local account to a concentration bank. An alternative technique is lock-box banking. In this case customers send their payments to a local post office box. A local bank empties the box at regular intervals and clears the checks. Concentration banking and lock-box banking reduce mailing time and the time required to clear checks.
Large-value payments are almost always made electronically. In the United States there are two large-value systems—Fedwire (for dollar payments within the country) and CHIPS (for cross-border payments). Bulk payments, such as wages and dividends, are usually made by means of the Automated Clearinghouse (ACH) system.
Banks provide many services. They handle checks, manage lock boxes, provide advice, obtain references, and so on. Firms either pay cash for these services or pay by maintaining sufficient cash balances with the bank.
In many cases you will want to keep somewhat larger balances than are needed to pay for the tangible services. One reason is that the bank may be a valuable source of ideas and business connections. Another reason is that you may use the bank as a source of short-term funds. Leaving idle cash at your bank may be implicit compensation for the willingness of the bank to stand ready to advance credit when needed. A large cash balance may, therefore, be good insurance against a rainy day.
Cash provides liquidity, but it doesn’t pay interest. Securities pay interest, but you can’t use them to buy things. As financial manager you want to hold cash up to the point where the marginal value of liquidity is equal to the interest that you could earn on securities.
Cash is just one of the raw materials that you need to do business. It is expensive keeping your capital tied up in large inventories of raw materials when it could be earning interest. So why do you hold inventories at all? Why not order materials as and when you need them? The answer is that it is also expensive to keep placing many small orders. You need to strike a balance between holding too large an inventory of cash (and losing interest on the money) and making too many small adjustments to your stock of cash (and incurring additional administrative and transaction costs). If interest rates are high, you want to hold relatively small inventories of cash. If your cash needs are variable and your costs are high, you want to hold relatively large inventories.
If you have more cash than is currently needed, you can invest it in the money market. There is a wide choice of money-market investments, with different
902 |
PART IX Financial Planning and Short-Term Management |
F I G U R E 3 1 . 4
Short-term assets held by U.S. nonfinancial corporations, 4th quarter, 2000.
Source: Federal Reserve System, Division of Research and Statistics,
Flow of Funds Accounts (www.federal reserve.gov/releases/Z1/current/data. htm).
|
40 |
|
|
|
|
|
|
|
|
|
|
|
|
35 |
|
|
|
|
|
|
|
|
|
|
|
|
30 |
|
|
|
|
|
|
|
|
|
|
|
$ billions |
25 |
|
|
|
|
|
|
|
|
|
|
|
20 |
|
|
|
|
|
|
|
|
|
|
|
15 |
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
|
10 |
|
|
|
|
|
|
|
|
|
|
|
|
5 |
|
|
|
|
|
|
|
|
|
|
|
|
0 |
|
Commercial |
|
|
Repos |
|
securities |
|
securities |
|
exempts |
|
CDs & time |
deposits |
paper & |
BAs |
Treasury |
Agency |
Tax- |
degrees of liquidity and risk. Remember that the interest rate on these investments is often quoted as a discount. The compound return is always higher than the rate of discount.
The principal money-market investments in the United States are
•U.S. Treasury bills
•Federal agency notes
•Short-term tax-exempts
•Time deposits and certificates of deposit
•Repurchase agreements
•Commercial paper
•Bankers’ acceptances
Figure 31.4 should give you some feel for which of these investments are the most popular homes for surplus cash.
The next three articles analyze the design of lock-box and concentration banking systems:
A. Kraus, C. Janssen, and A. McAdams: “The Lock-Box Location Problem,” Journal of Bank Research, 1:50–58 (Autumn 1970).
G. Cornuejols, M. L. Fisher, and G. L. Nemhauser: “Location of Bank Accounts to Optimize Float: An Analytic Study of Exact and Approximate Algorithms,” Management Science, 23:789–810 (April 1977).
S.F. Maier and J. H. Vander Weide: “What Lock-Box and Disbursement Models Really Do,” Journal of Finance, 37:361–371 (May 1983).
CHAPTER 31 Cash Management |
903 |
Baumol was the pioneer in applying inventory models to cash management. Miller and Orr extend the Baumol model to handling uncertain cash flows, and Mullins and Homonoff review tests of inventory models for cash management.
W. J. Baumol: “The Transactions Demand for Cash: An Inventory Theoretic Approach,”
Quarterly Journal of Economics, 66:545–556 (November 1952).
M. H. Miller and D. Orr: “A Model of the Demand for Money by Firms,” Quarterly Journal of Economics, 80:413–435 (August 1966).
D.Mullins and R. Homonoff: “Applications of Inventory Cash Management Models,” in S. C. Myers (ed.), Modern Developments in Financial Management, Frederick A. Praeger, Inc., New York, 1976.
The following article provides a useful description of electronic payments systems in the United States:
G. R. Junker, B. J. Summers, and F. M. Young: “A Primer on the Settlement of Payments in the United States,” Federal Reserve Bulletin, 77:847–858 (November 1991).
Specialized “how-to” texts on cash management include:
J.E. Finnerty: How to Manage Corporate Cash Effectively, American Management Association, New York, 1991.
J.G. Kallberg and K. L. Parkinson: Corporate Liquidity: Management and Measurement, Richard D. Irwin, Homewood, IL, 1993.
C. R. Malburg: The Cash Management Handbook, Prentice-Hall, Englewood Cliffs, NJ, 1992.
For a detailed description of the money market and short-term lending opportunities, see:
L. Epstein: Corporate Investing: A Treasurer’s Reference, John Wiley, New York, 2001.
F. J. Fabozzi, The Handbook of Fixed Income Securities, 6th ed., McGraw-Hill Companies, Inc., New York, 2000.
M. Stigum: The Money Market, 3rd ed., McGraw-Hill Professional Publishing, New York, 1990.
Chapter 4 of U.S. Monetary Policy and Financial Markets, which is available on the New York Federal Reserve website, www.newyorkfed.org.
1. A company has the following cash balances:
Company’s ledger balance |
$600,000 |
Bank’s ledger balance |
$625,000 |
Available balance |
$550,000 |
a.Calculate the payment float and availability float.
b.Why does the company gain from the payment float?
c.Suppose the company adopts a policy of writing checks on a remote bank. How is this likely to affect the three measures of cash balance?
2.Anne Teak, the financial manager of a furniture manufacturer, is considering operating a lock-box system. She forecasts that 300 payments a day will be made to lock boxes, with an average payment size of $1,500. The bank’s charge for operating the lock boxes is either $.40 a check or compensating balances of $800,000.
a.If the interest rate is 9 percent, which method of payment is cheaper?
b.What reduction in the time to collect and process each check is needed to justify use of the lock-box system?
904PART IX Financial Planning and Short-Term Management
3.Complete the passage that follows by choosing the appropriate terms from the following list: lock-box banking, Fedwire, CHIPS, payment float, concentration banking, availability float, net float.
The firm’s available balance is equal to its ledger balance plus the _______ and minus the _______. The difference between the available balance and the ledger balance is often called the _______. Firms can increase their cash resources by speeding up collections. One way to do this is to arrange for payments to be made to regional offices which pay the checks into local banks. This is known as _______. Surplus funds are then transferred from the local bank to one of the company’s main banks. Transfers can be made electronically by the _______ or _______ systems. Another technique is to arrange for a local bank to collect the checks directly from a post office box. This is known as _______.
4.Everyman’s Bookstore has experienced an increased demand for Principles of Corporate Finance. It now expects to sell 216 books a year. Unfortunately, inventory carrying costs have increased to $6 per book per year, whereas order costs have remained steady at $2 per order. How many orders should the store place per year and what is its average inventory? You can answer the question either by plotting store costs as in Figure 31.1 or using the formula shown on the Principles of Corporate Finance Web page (www.mhhe.com/bm7e)
5.Now assume that Everyman’s Bookstore uses up cash at a steady rate of $20,000 a year. The interest rate is 2 percent, and each sale of securities costs $2. How many times a year should the store sell securities and what is its average cash balance? Either plot the costs as in Figure 31.1 or use the formula shown on the Principles of Corporate Finance Web page (www.mhhe.com/bm7e)
6.Suppose that you can hold cash that pays no interest or invest in securities that pay interest at 8 percent. The securities are not easily sold on short notice; therefore, you must make up any cash deficiency by drawing on a bank line of credit which charges interest at 10 percent. Should you invest more or less in securities under each of the following circumstances?
a.You are unusually uncertain about future cash flows.
b.The interest rate on bank loans rises to 11 percent.
c.The interest rates on securities and on bank loans both rise by the same proportion.
d.You revise downward your forecast of future cash needs.
7.In January 2002 six-month (182-day) Treasury bills were issued at a discount of 1.75 percent. What is the annual yield?
8.For each item below, choose the investment that best fits the accompanying description:
a.Maturity often overnight (repurchase agreements/bankers’ acceptances).
b.Maturity never more than 270 days (tax-exempts/commercial paper).
c.Often directly placed with investors (finance company commercial paper/industrial commercial paper).
d.Registered with the SEC (commercial paper/medium-term notes).
e.Issued by the U.S. Treasury (tax-exempts/3-month bills).
f.Quoted on a discount basis (certificates of deposit/Treasury bills).
g.Sold by auction (tax-exempts/Treasury bills).
9.Consider three securities:
a.A floating-rate bond.
b.A preferred share paying a fixed dividend.
c.A floating-rate preferred.
A financial manager responsible for short-term investment of excess cash would probably choose the floating-rate preferred over either of the other two securities. Why? Explain briefly.
906PART IX Financial Planning and Short-Term Management
d.Suppose that the use of remote banks had involved Merrill Lynch in extra expenses. What was the maximum extra cost per check that Merrill Lynch would have been prepared to pay?
8.The processing cost of making a payment through the ACH system is roughly half the cost of making the same payment by check. Why, therefore, do firms often rationally choose to make payments by check?
9.How would you expect a firm’s cash balance to respond to the following changes?
a.Interest rates increase.
b.The volatility of daily cash flow decreases.
c.The transaction cost of buying or selling marketable securities goes up.
10.A firm maintains a separate account for cash disbursements. Total disbursements are $100,000 per month, spread evenly over the month. Administrative and transaction costs of transferring cash to the disbursement account are $10 per transfer. Marketable securities yield 1 percent per month. Determine the size and number of transfers that will minimize the cost of maintaining the special account.
11.Suppose that the rate of inflation accelerates from 5 to 10 percent per year. Would firms’ cash balances go up or down relative to sales? Explain.
12.Suppose that interest rates double.
a.What, according to the Baumol model, would happen to the firm’s average cash balances?
b.Recalculate the gain from operating the lock-box system described in Section 31.1 given the new level of interest rates.
13.A three-month Treasury bill and a six-month bill both sell at a discount of 10 percent. Which offers the higher annual yield?
14.In Section 31.3 we described a six-month bill that was issued on an annually compounded yield of 5.19 percent. Suppose that one month has passed and the investment still offers the same annually compounded return. What is the percentage discount? What was your return over the month?
15.Look again at question 14. Suppose another month has passed, so the bill has only one month left to run. It is now selling at a discount of 5 percent. What is the yield calculated on a simple interest basis? What was your realized return over the two months?
16.Look up current interest rates offered by short-term investment alternatives. Suppose that your firm has $1 million excess cash to invest for the next two months. How would you invest this cash? How would your answer change if the excess cash were $5,000, $20,000, $100,000, or $100 million?
17.In February 2002 high-grade corporate bonds sold at a yield of 5.89 percent, while taxexempts of comparable maturity offered 3.99 percent annually. If an investor receives the same after-tax return from corporates and tax-exempts, what is that investor’s marginal rate of tax? What other factors might affect an investor’s choice between the two types of securities?
18.The IRS prohibits companies from borrowing money to buy tax-exempts and also deducting the interest payments on the borrowing from taxable income. Should the IRS prohibit such activity? If it didn’t, would you advise the company to borrow to buy taxexempts?
19.Suppose you are a wealthy individual paying 39.1 percent tax on income. What is the expected after-tax yield on each of the following investments?
a.A municipal note yielding 6.5 percent pretax.
b.A Treasury bill yielding 10 percent pretax.
c.A floating-rate preferred stock yielding 7.5 percent pretax.
CHAPTER 31 Cash Management |
907 |
How would your answer change if the investor is a corporation paying tax at 35 percent? What other factors would you need to take into account when deciding where to invest the corporation’s spare cash?
20.Most floating-rate preferreds have both a floor and a ceiling on their dividend rate. (See Section 31.5, footnote 28.) How do these limits affect the behavior of the prices of these securities as interest rates change? Why do you think the companies included the limits in the first place?
1.The first floating-rate preferreds were successfully issued at initial yields below yields on Treasury bills. How was this possible? The preferreds were clearly riskier than the bills. What would you predict for the long-run relationship between yields on bills and on floating-rate preferreds? (We say “long-run” to give time for all firms that will want to issue floating-rate preferreds to get around to doing so.)
C H A P T E R T H I R T Y - T W O
C R E D I T
M A N A G E M E N T
WHEN COMPANIES SELL their products, they sometimes demand cash on or before delivery, but in most cases they allow some delay in payment. If you turn back to the balance sheet in Table 30.1, you can see that for the average manufacturing company, accounts receivable constitute about one-third of its current assets. Receivables include both trade credit and consumer credit. The former is by far the larger and will, therefore, be the main focus of this chapter.
Companies that do not pay for their purchases immediately are effectively borrowing money from their suppliers. Such “debts” show up as accounts payable in the purchasing companies’ balance sheets. Table 30.1 shows that payables are the most important source of short-term finance, much larger than short-term loans from banks and other institutions.
Management of trade credit requires answers to five sets of questions:
1.On what terms do you propose to sell your goods or services? How long are you going to give customers to pay their bills? Are you prepared to offer a cash discount for prompt payment?
2.What evidence do you need of indebtedness? Do you just ask the buyer to sign a receipt, or do you insist on some more formal commitment?
3.Which customers are likely to pay their bills? To find out, do you consult a credit agency or ask for a bank reference? Or do you analyze the customer’s financial statements?
4.How much credit are you prepared to extend to each customer? Do you play it safe by turning down any doubtful prospects? Or do you accept the risk of a few bad debts as part of the cost of building up a large regular clientele?
5.How do you collect the money when it becomes due? How do you keep track of payments? What do you do about reluctant payers or deadbeats?
We will discuss each set of questions in turn.
32 . 1 TERMS OF SALE
Not all sales involve credit. For example, if you are producing goods to the customer’s specification or incurring substantial delivery costs, then it may be sensible to ask for cash before delivery (CBD). If you are supplying goods to a wide variety of irregular customers, you may prefer cash on delivery (COD).1 If your product is expensive and custom-designed, you may require progress payments as work is carried out. For example, a large, extended consulting contract might call for 30 percent payment after completion of field research, 30 percent more on submission of a draft report, and the remaining 40 percent when the project is finally completed.
When we look at transactions that do involve credit, we find that each industry seems to have its own particular usage with regard to payment terms.2 These norms have a rough logic. For example, firms selling consumer durables may allow the buyer a month to pay, while those selling perishable goods, such as cheese or fresh fruit, typically demand payment in a week. Similarly, a seller will generally allow more extended payment if its customers are in low-risk businesses, if
1Some goods can’t be sold on credit—a glass of beer, for example.
2Standard credit terms in different industries are reported in O. K. Ng, J. K. Smith, and R. L. Smith, “Evidence on the Determinants of Credit Terms Used in Interfirm Trade,” Journal of Finance 54 (June 1999), pp. 1109–1129.