- •Unit 1 Business Writing: Structure and Presentation
- •1. Letterhead
- •2. Reference line
- •3. Date
- •4. Inside address
- •Attention Line
- •6. Salutation line
- •7. Subject line / title.
- •8. Body or Message
- •9. Complimentary Close
- •10 Signature
- •11. Enclosure
- •12. Carbon Copy
- •Practice
- •Informative Letters
- •2A. Covering letters Study section
- •Practice
- •2B. Acknowledgements
- •Practice
- •2C. Notifications, Announcements and
- •Introductions
- •Practice
- •Unit 3 Letters that ask
- •3A. Requests
- •3B. Enquiries and Orders
- •Enquiry
- •Phrases Most Commonly Used in Connection with Placing Orders
- •General terms of orders
- •2. Terms of payment
- •3. Delivery Date
- •Words and expressions
- •Practice
- •Letter Writing Practice
- •Unit 5 Applying for a job
- •1. Being turned down/ turning down an applicant
- •2. Being offered/ offering a post
- •3. Details of employment
- •4. Accepting a post
- •Application for an advertised position
- •Sample of Resume
- •Sample of Cover Letter
- •Employment
- •Useful phrases
- •I: closing the letter
Letter Writing Practice
Task 1. Read the following texts. They are part of orders and must be presented in the form of tables. Make up these tables like in this letter.
|
Dear sirs Purchase order No.357800 |
Acknowledge the receipt of: |
Thank you for your letter of 15 November, enclosing your catalogue, price list and samples of your silk and cotton fabrics. |
Make explanations in connection with the order: |
We have examined your samples and would like to place the following order: |
Specify the quantity and terms: |
Fabric Colour Catalogue Quantity Price or name Ref. No. (yards) per yard silk pink С1562 200 Ј45 silk emerald D1387 250 Ј36 cotton "Magnolia" E3597 150 Ј10 cotton “Spring G8916 210 Ј7 flowers” We shall open an irrevocable Letter of Credit as soon as we receive your pro forma invoice. Yours faithfully |
Text A
We urgently require 100 bags of Arabica Coffee, type B5 at the price of Ј23.50, per cwt., 150 bags of Robusta Coffee, type A47, at the price of Ј26,25 per cwt., 50 bags of Mocco Coffee, type K6, at the price of Ј28,00 per cwt., 300 bags of Costa Rica Coffee, type M2, at the price of Ј31,50 per cwt.
Text В
Please deliver as soon as possible Orange Marmalade quality A2. in lb jars, in the quantity of 15, 000, at the price of Ј3.50 each; Pineapple Jam quality T6 in 1 lb jars in the quantity of 10,000, at the price off 5.00 each; Cherry Marmalade quality SI in 1 lb jars, each; Apple Jam quality B5 in 1 lb jars, in the quantity of 10,000 at the price of Ј3.00 each.
Task 2. Rewrite the letters using other synonymous expressions.
Letter A
Dear Sirs We saw your kitchen furniture at the Leipzig fair which was held last spring. We are interested in your line and ask you to send us all data available on your products. We await your reply with great interest. Yours faithfully |
Letter В
Dear Sirs We have received your letter of 10 October enclosing your offer for calculators. As we urgently require calculators for our office needs we hereby place the following order: 30 calculators Model AS-30 at the price of..., 30 calculators Model DL 55 at the price of .... Our terms of payment are: by an irrevocable Letter of Credit upon receipt of your pro forma invoice. Yours faithfully |
Task 3. This table is taken from an order. Supply all the missing parts of the letter and write it in full.
Tea brand |
Quantity |
Price per cwt |
Darjeeling Tea Green Label Tea Gold Label Tea Yellow Label Tea Double Diamond Leaf Tea |
15.000 tons 7.000 tons 10.000 tons 8.000 tons
17.000 tons |
$700 $500 $650 $450
$400 |
Task 4. Read the following advertisements and write a letter to London - Sydney International requesting them to send you some additional information about the exact location of their houses and their prices.
RENT OUR HOUSE We are a British company who deals with real estate business in Australia. We have today the right to leave houses for accommodation and / or offices to foreign companies in Sydney. These houses are on long term lease basis and are situated 20 minutes drive from Sydney centre. The sizes of the houses vary between 160-700 sq.m., they are fully furnished and ready to move in and have such facilities as tennis courts, saunas and conference / cinema halls. We have representation in Minsk , so we will be able to serve your needs on sight. For more information please contact us: London-Sydney International Phone: +46-31168855, 163543 Telefax: +46-31 168707 |