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Учебное пособие 7 семестр.docx
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Watching & Listening

  1. Watch the video “How to Control Allotment Execution and Overbooking with Clock Evo Hotel pms” and translate the text below.

Hi, I’m Eugene. I’m a contracting and sales manager for Palm Beach Resort. The forecast and control over the using up of allotments and the observance of the release periods are extremely important to us. Let me show you how our Clock Evo helps us in that.

On the one hand the control over the booking of allotments performance during the season is crucial for our forecast of the sales trend for the season. Being aware of the tendencies in the season time lets us make informed decisions that maximize our revenue at the end of the season. Launching special discounts for certain periods or increasing the allotments of tour operators with high performance are just some of the moves that can prove to be really efficient.

On the other hand, in high season almost everything is sold and rooms must be assigned with greater precision. Stop sale must be announced in time to prevent overbooking. How does the software help in this respect?

In a few quick steps we can set an allotment for each separate tour operator contract. The allotment is defined for each room type and season included in the contract. We also define release periods for each season after which the allotment takes effect.

The useful thing about our software is that it differentiates and allows comparison between the allotments in the contract. They declare booking positions and the actual rooming lists with the confirmation status ‘confirmed’, ‘tentative’ or ‘waiting’. Booking positions are the booking forecasts that some tour operators send us before the rooming lists with the actual bookings. This together with the comparison to previous seasons allows taking time in reactions like launching special promotions, shortening release periods or increasing a tour operator’s allotment. Naturally new rooming lists are reflected in the allotments and the overall availability of the property automatically. On the other hand, free allotments of certain tour operators, periods or room types are available for sale without any need of manual release.

Overbooking of allotments in the property as a whole can be controlled in several ways. It can be restricted partially or completely. In addition to that some users can be granted overbooking rights witch override the restrictions. These, in combination reduce the risk of accidental overbooking for big periods and ensure that we can sell allotments that are unlikely to be used otherwise at calculated risk. For further convenience each arrival can be entered as a separate booking. This makes finding bookings, editing rooming lists or checking the use of allotments much easier. This is how our Clock Evo PMS helps us control allotment execution and overbooking for a daily basis.

  1. Watch the video again and answer the questions.

    1. Why is the control over allotments booking crucial for the hotel?

    2. What moves help the hotel maximize its revenue?

    3. Why is it important to announce’ stop sale’ in time in high season?

    4. What does the allotment for each separate tour operator indicate?

    5. What confirmation status is used on tour operators’ rooming lists?

    6. In what way can overbooking allotments be controlled by the hotel?