Text 7 what accounting tasks can be done with a help of a computer?

Exercise 7.1

Study the vocabulary:

	to add	1.	складати, додавати
	analysis	2.	аналіз
	bill	3.	рахунок до оплати; накладна
	to design	4.	конструювати, розробляти
	to direct	5.	направляти, управляти, давати інструкції
	invention	6.	винахід
	enthusiastic	7.	захоплений, повний ентузіазму
	to exaggeration	8.	перебільшення
	to generate	9.	породжувати, створювати, виробляти
	to replace	10.	замінювати
	to manage the flow of economic data	11.	управляти потоком економічних даних
	to negotiate agreement	12.	вести переговори про укладення договору
	to send out	13.	розсилати
	sets of financial reports	14.	комплекти фінансових звітів
	subtract	15.	віднімати
	to store data	16.	зберігати дані
	to seek objectives	17.	шукати цілі
	MIS(management information system)	18.	системи управлінської інформації

Exercise 7.2

Read the text:

The computer is an electronic tool that is used to collect, organize, and communicate information. This is generally done with great speed. They say, accountants were among the earliest and most enthusiastic users of computers. Before the invention of computers the millions of transactions had been recorded by hand. It often took months to produce financial reports while now it takes days and even hours. But still it would be exaggeration to say that computers do the accountant's job. In fact, it is only an electronic tool doing routine book-keeping operations. But they make accountant's work easier and what is more important increase its efficiency.

Today computers perform a number of functions. First, they collect and store data, information and instructions. Second, they calculate and generate information from various data. Third, they control processes and machines by giving instructions. And last but not least they communicate data and information to other machines. It should be stressed that computers work at least a million times faster a human being, they never make mistakes, do not get bored and more accurate than people. That's why computerized accountancy systems are quite common these days. Many businesses can produce detailed accounts and send out bills using computer programs. Computers may be used to generate complete sets of financial reports immediately upon the request. As it is known, they can add and subtract at the speed of light.

Since computers perform complex analyses for decision-making purposes, many businesses have got management information systems (MIS) and such systems consist of subsystems which provide information needed to ran a business. The most important of these subsystems is the accounting information system. In fact, it plays the primary role of managing the flow of economic data.

At the same time, it is fair to say that although computer systems can perform a lot of functions, there are still activities they cannot replace. These are as follows: first, directing a business to seek future objectives; second, negotiating agreements between parties and third, designing and selling new products or services.

Exercise 7.3

Try and match the words on the left with their definitions on the right

1.	analysis	a)	to produce or bring into being; create;
2.	computerize	b)	to take away or subtract (a number, quantity parts, etc.)
3.	to design	c)	to work out the structure or form of something as by making a sketch, outline, pattern or plans;
4.	invention	d)	a series of observations, measurements or facts; information;
5.	enthusiastic	e)	the division of a physical or abstract whole into its constituent parts to examine or determine their relationship or value;
6.	to generate	f)	something that is invented;
7.	a record	g)	(computing) to enter or retain information in a storage device;
8.	to deduct	h)	to process or store information or data by means of or in a computer;
9.	data	i)	filled with or motivated by enthusiasm; fanatical; keen;
10.	to store	j)	a written account of some transaction that serves as legal evidence of the transaction;

Exercise 7.4

Read the text and find out whether the following statements are true of false:

1. The computer is an electronic tool that is used to collect and organize information.

1. True

2. False

2. Accountants were the least enthusiastic users of computers.

1. True

2. False

3. Nowadays computers do all the work instead of accountants.

1. True

2. False

4. Computers make accountants’ work easier.

1. True

2. False

5. Today computers perform one main function.

1. True

2. False

6. Computerized accountancy systems are quite unusual these days.

1. True

2. False

7. Very few businesses can produce detailed accounts.

1. True

2. False

8. Computers can’t be used to generate complete sets of financial reports.

1. True

2. False

9. The accounting information system plays the primary role of managing the flow of economic data.

1. True

2. False

10. There are still some activities computers cannot replace.

1. True

2. False

Exercise 7.5

Read the middle part of the text and focus on the functions computers perform today:

Today computers perform a number of functions.

• First, they collect and store data, information and instructions.

• Second, they calculate and generate information from various data.

• Third, they control processes and machines by giving instructions.

• And last but not least they communicate data and information to other machines.

• It should be stressed that computers work at least a million times faster a human being, they never make mistakes, do not get bored and more accurate than people. That's why computerized accountancy systems are quite common these days.

Exercise 7.6

Read the text once again and fill in the gaps:

	systems	f)	machines
	information	g)	add
	reports	h)	perform
	accounts		faster
	data		store

Today computers 1… a number of functions. First, they collect and 2… data, information and instructions. Second, they calculate and generate 3… from various data. Third, they control processes and 4… by giving instructions. And last but not least they communicate 5… and information to other machines. It should be stressed that computers work at least a million times 6… a human being, they never make mistakes, do not get bored and more accurate than people. That's why computerized accountancy 7… are quite common these days. Many businesses can produce detailed 8… and send out bills using computer programs. Computers may be used to generate complete sets of financial …9 immediately upon the request. As it is known, they can …10 and subtract at the speed of light.