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  1. Study the structure of the formal fax message. Then write your own fax.

Government of Canada (1)

Office of the Chairman

Public Service Commission (2)

Ottawa, Ontario

KIA ON7

Attention: P. Smith (3)

December 8, 1996 (4)

Dear Sir: (5)

Ref: PC Program analyst 96)

xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxхххххххxx

xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxx

Yours sincerely, (7)

A. Robertson (8)

Director

General Services Division

AP/CL (9)

Encl. (10)

cc: D. Dube (11)

  1. Heading (шапка письма)

  2. Inner address (внутренний адрес)

  3. Attention (not obligatory) (Строка: Внимание (не обязательно))

  4. Data (Дата)

  5. Greeting (приветствие)

  6. Reference (ссылка)

  7. Ending (комлементерная концовка)

  8. Signature, position, department (Подпись, должность, отдел)

  9. Mail initials (посылочные инициалы указывают на тех, кто писал / переводил письмо и / или печатал его)

  10. Enclosed documents (вложения)

  11. Copies (копии)

Write a fax message. You are going to a business trip to “Black and Co”. Send a fax to Henry Smith. His address is 10 Garden Street. Inform him of your arrival (date, train number, carriage number, time of arrival) and ask him to meet you.

  1. Read the dialogues about sending fax messages and translate them.

Dialogue 1

  • I think, you’ll be interested in our latest designs.

  • Can you send them by fax?

  • Sure, I’ll fax you right now. What’s your fax number?

  • 1 for the US, then 213 976 3421

  • OK. I’ve got that.

  • Can you fax the information you think we need?

  • I’ll fax you everything we have. There are about 30 pages.

  • If you could fax it all over to us, that would be great!

Dialogue 2

  • Did you get my fax?

  • You’re not going to believe this, but the paper got stuck and the machine jammed.

  • No problem. I’ll send it through again.

15 minutes later

  • Did the fax go through OK this time?

  • Yes, but pages two and three weren’t legible: I couldn’t read them.

  • No problem. I’ll resend them.

  1. Read the dialogue and correct the mistakes.

  • I think you’ll be interested.

  • Can you telefax your most exciting designs?

  • Sure, I’ll fax to you the drawings. What’s your number of fax?

  • 46 for Sweden, then 8 753 4298.

  • 46 8 753 4298. I’ve got that.

  • You know the sort of thing we sell. Can you telefax to me the designs our customers will be most interested in?

  • I‘ll fax to you straightaway. There are about ten pages.

  • If you could fax everything between, that would be great!

  1. Fill in the gaps in the sentences with the following words and expressions:

Confidential, intended recipient, illegible, destroy, cover sheet, advise the sender.

  1. Swedish Paper Products are not the __________ , and so they tell the person sending the fax to __________.

  2. Information is __________. The manager wants SPP to __________ the fax so no one else can see it.

  3. The person can’t read the fax: the fax, including most of the __________ is __________.