1. Header

The header is a compact block of information at the top of a memo. Different offices may prefer different layouts, but in general you should use an arrangement like the following:

Date : January 24, 2007

To: F. Prefect

From: A. Dent

Subject: My suggested Revision to the Local Demolition Schedule

Note:  The standard memo does not use a salutation ("Dear Mr. Prefect:") or a closing ("Sincerely,  Arthur P. Dent").

2. Purpose Immediately state the reason for writing.

Mr. Howard has asked me to arrange a working lunch for all members of the writing staff, at the main office, sometime before the end of the month. 

The purpose of this memo is to request authorization to purchase a sound card and a modem for the computer in the front office.

This memo confirms the details of your tour of the new processing plant, as we discussed over the telephone this morning.

3. Summary

If the memo is longer than a page, it may include a separate summary segment. This segment provides a brief statement of the key recommendations you have reached. These will help a reader understand the key points of the memo immediately.

The summary put all important information up front.

This memo confirms the plans made during the writing staff's working lunch with Mr. Howard.  During last week's working lunch, Mr. Howard asked the writing staff to consider two major changes to the Greenfield Power proposal: 1) invite the governor to write a letter of introduction, 2) transpose sections four and five. Mr. Howard will hold an open meeting next Friday at 12, in conference room 2, in order to solicit employee feedback.

IX. Resume and cv

1. Read about the difference between resume and CV.

The Differences between a Resume and a CV:

The primary differences between a resume and a curriculum vitae (CV) are the length, what is included and what each is used for. A resume is a one or two page summary of your skills, experience and education. While a resume is brief and concise - no more than a page or two, a Curriculum Vitae is a longer (at least two page) and more detailed synopsis.

A Curriculum Vitae includes a summary of your educational and academic backgrounds as well as teaching and research experience, publications, presentations, awards, honors, affiliations and other details. In Europe, the Middle East, Africa, or Asia, employers expect to receive a curriculum vitae.

In the United States, a curriculum vitae is used primarily when applying for academic, education, scientific or research positions. It is also applicable when applying for fellowships or grants.

2. Read the example of resume of Christie Veitch

Resume Christie Veitch 100 Montgomery St., Apt 3R Highland Park, NJ 08904 (732)-729-4775 and (908)-616-4103 cveitch@eden.rutgers.edu, cveitch@ruccs.rutgers.edu Objective To find employment in an educational institution or academic community that can use my skills as a teacher and instructor, counselor, researcher, and advisor and mentor. Education B.A. Hampshire College, May 2001 Self designed concentration, “ Simplicity and structure: The study of Mathematics and Linguistics” Senior thesis, “ Chomsky’s Movement Syntax: Minimal or Governed and Bound?” M.A., Rutgers University, Linguistics, awarded October 2006 M.S. Rutgers University, Cognitive Psychology, awarded October 2007. Thesis: Adult processing of Get and be in active and passive sentences Teaching Experience Instructor, Rutgers University 2001-present. Responsible for curricular and syllabus development, classroom preparation, presentation of material, grading and student feedback, and assisting students in and out of the classroom for a variety of college level courses including Linguistics 101, Psychology of Language, Psychology of Language Lab, Cognition Lab, and Sensation and Perception Lab. I have also been asked to guest lecture in other psychology courses. Writing Center Tutor, Fall 2005, Spring 2006, Spring 2007. Working with self-identified weaker students individually to develop skills to assist their success in reading comprehension, revision of composition, and study skills. Family Martial Arts Academy Summer Camp, July 2007. Ran karate classes and non-karate activities for children aged 4 to 14, managed a staff of four high-school students. Administrative Experience Hampshire College Orientation Coordinator, March 2003-September 2205: planned and implemented all events and ceremonies, wrote/produced the orientation schedule, managed, clerical tasks to facilitate individual incoming student information towards planning their orientation experience, oversaw four orientation small groups. Administrative Assistant to Hampshire College’s Digital Design Center, September 2006 – August 2007. My tasks included responding to mail, email and phone calls, planning, advertising, and helping to implement workshops for students, staff, and faculty, managing the budget and purchasing supplies and equipment, scheduling consultants affiliated with the center, organizing and scheduling lab use, and orchestrating the entire student outreach effort at the center.

Professional Experience Hampshire College Admissions Counselor, September 2006-August 2007. Balancing and simultaneously completing tasks as diverse as reading and evaluating applications for admissions, giving and assessing interviews, hosting and performing as the main speaker at one hour information sessions to interested students and their families, traveling to college fairs and high schools, and the planning and implementation of Admissions events bringing together interested applicants, current students, and Hampshire college staff and faculty. Worth Publishers research assistant, Summer 2006. Duties included finding and reviewing relevant articles in order to update information in several chapters in the Hockenbury and Hockenbury undergraduate Psychology textbook. Trainings, Certifications and Special Classes Counselor Advocate Training, 40 hours Community first aid and CPR for the professional rescuer Rutgers University IRB approval for testing human subjects, May 2002 Teaching Effectiveness, Rutgers University, Spring 2004 Mat Lab for the beginner, Rutgers University, Spring 2006 Mat Lab: intermediates, Rutgers University, Fall 2006 Black Belt, Family Martial Arts Academy, awarded January 8, 2007

3. Write your Resume paying attention to your academic and professional skills.