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Example 9

Oil PLC installs a crude oil processing plant costing $12 million with an estimated capacity to process 50 million barrels of crude oil during its entire life. Production during the first year of operation is 2 million barrels. Expected residual value of the processing plant is $2 million.

Depreciation charge for the first year is calculated as follows:

Depreciation Expense = ($12 - $2m) x 2 / 50 = $0.4 million

Example - Units of Usage (Activity) Depreciation

Plastic LTD purchases a steel mould costing $1 million to be used in the production of plastic glasses. The mould could be used in 8 production batches after which it will have a scrap value of $.2 million. During the first year, the company manufactures 2 batches of glasses.

Depreciation charge for the year is calculated as follows:

Depreciation Expense = ($1 - $0.2m) x 2 / 8 = $0.2 million

Considerations - Advantages and Disadvantages

Units of Production Method may be appropriate where there is a high correlation between activity of an asset and its physical wear and tear. As no depreciation under this method is charged when an asset remains idle, it is not appropriate for depreciating assets that suffer a significant decrease in their earning potential with the passage of time for reasons such as technological obsolescence.

Disposal of Fixed Assets

Fixed assets may be sold anytime during their useful life. This gives rise to the need to derecognize the asset from balance sheet and recognize any resulting gain or loss in the income statement.

The accounting for disposal of fixed assets can be summarized as follows:

  • Record cash receive or the receivable created from the sale:

    • Debit

    • Cash/Receivable

  • Remove the asset from the balance sheet

    • Credit

    • Fixed Asset (Net Book Value)

  • Recognize the resulting gain or loss

    • Debit/credit

    • Gain or Loss (Income Statement)

Example 10

ABC LTD purchased a machine for $2000 on 1st January 2011 which had a useful life of 5 years and an estimated residual value of $500. The machine was being depreciated on straight line basis. However, ABC LTD decided to sell the asset on1 January 2013 for $1500 in order to raise cash for the purchase of a new machine.

The disposal of the fixed asset will be recorded as follows:

  • Record cash received or the receivable arising from the sale:

    • Debit

    • Cash

    • $1500

  • Remove the asset from the balance sheet

    • As a fixed asset is recognized in the balance sheet at the Net Book Value (i.e. Cost less Accumulated Depreciation), the machine will be removed from the accounts of ABC LTD in two parts:

    • First, the Machine Cost must be removed by crediting the ledger:

    • Credit

    • Machine Cost

    • $2000

    • Second, the Accumulated Depreciation in respect of the machine must be removed by debiting the ledger:

    • Debit

    • Accumalated Depreciation

    • $600*

    • *Accumulated Depreciation: (2000 - 500)/5 x 2 Years

    • The combined effect of the above two transactions would be to remove the machine's net book value of $1400 (2000 - 600) from the balance sheet.

    • The combined effect of the above two transactions would be to remove the machine's net book value of $1400 (2000 - 600) from the balance sheet.

  • Recognize the resulting gain or loss on the sale of machine

    • ABC LTD received $1500 for an asset with a balance sheet worth of $1400. It therefore earned a gain of $100. The gain will be recorded as follows:

    • Credit

    • Gain on Disposal

    • $100

The accounting entries will appear in the ABC LTD's ledger accounts as follows:

Machine Cost

Debit

$

Credit

$

2011

Cash

2000

2013

Disposal

2000

2000

2000

Accumalated Depreciation

Debit

$

Credit

$

2013

Disposal

600

2011

Income Statement

300

2012

Income Statement

300

600

600

Cash Book

Debit

$

Credit

$

2013

Disposal

1500

-

-

-

Disposal Account

Debit

$

Credit

$

2013

Machine cost

2000

2013

Cash

1500

Income Statement (Gain)

100

Accumalated Depreciation

600

2100

2100

Disposal Account acts as a control account for the entries involving the disposal of fixed assets. Balances from all relevant fixed asset account are pooled into the disposal account and the balancing figure is the gain or loss on disposal which is transferred to the income statement.

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