- •Elektronski fakultet
- •Written and spoken communications in english for science and technology introduction
- •Nadežda Stojković
- •Edicija: Pomoćni udžbenici
- •Elektronski fakultet
- •Nadežda Stojković
- •Isbn 86-85195-02-0
- •Table of contents
- •VI correspondence 73
- •VII spoken presentations and interviews 99
- •VIII bibliography 117
- •Foreword
- •II paragraph
- •2.1. Paragraph structure
- •2.2. Kinds of paragraphs
- •III essay
- •3.1. Parts of an essay
- •Introduction
- •3.2. Kinds of essays
- •3.3. Five paragraph model of composition
- •Introductory paragraph
- •3.4. Quotations/ references/ bibliography
- •IV formal reports and instructions
- •4.1. Formal reports format
- •4.2. Proposal (feasibility), progress and final report
- •4.2.1. Proposal (feasibility) report
- •4.2.2. Progress report
- •4.2.3. Final report
- •Introduction
- •4.3. Laboratory report
- •4.4. Design reports
- •Introduction
- •4.5. Instructions
- •4.5.1. Instructions format
- •Introduction:
- •4.6. User guides
- •Information Included in User Guides
- •4.7. Other types of technical documents/reports
- •V research papers
- •5.1. Research papers planning and writing
- •5.1.1. Note on style
- •5.1.2. General structure of a research paper
- •Introduction:
- •5.2. Journal articles
- •5.2.1. Prose and style considerations
- •5.2.2. Specific sections of an article:
- •5.3. Diploma paper
- •5.3.1. General structure of a diploma paper
- •5.3.2. Diploma paper defending
- •5.4. Master's vs PhD thesis
- •5.5. General features of a PhD thesis
- •5.5.1. Two types of PhD theses
- •5.6. PhD thesis proposal
- •5.6.1. Proposal format
- •5.7. PhD thesis format
- •Introduction
- •VI correspondence
- •6.1. Common letter components
- •Sample letter of common kind
- •6.2. Types of correspondence
- •6.2.1. Technical Cooperation
- •6.2.2. Technical Visits Abroad
- •6.2.3. Technical Visits from Abroad
- •6.2.4. Technical Training
- •6.2.5. Requesting Information
- •6.2.6. Complaint and Adjustment Letters
- •6.2.7. Application Letter
- •Sample application letter
- •6.2.8. Letter of Recommendation
- •Sample letter of recommendation
- •6.2.9. Resume/ cv
- •The common structure of a resume/cv
- •Helpful tips considering cv style
- •Sample cv
- •Your name
- •6.2.10. Cover Letters
- •Sample cover letter
- •6.2.11. Thank you Letters
- •Sample post-interview thank you letter
- •Sample post-information thank you letter
- •Sample job offer acceptance thank you letter
- •6.2.12. Memorandum
- •6.2.13. Emails
- •VII spoken presentations and interviews
- •7.1. Spoken presentations
- •7.2. Preparing and delivering formal spoken presentation
- •1) Analyse your audience
- •2) Know your task
- •3) Determine primary purpose
- •4) Shape your presentation
- •5) Select effective supporting information
- •6) Choose an appropriate pattern of organisation
- •7) Select appropriate visual aids
- •8) Prepare a suitable introduction
- •9) Prepare a closing summary
- •10) Practice
- •11) Delivery
- •12) Time and focus
- •7.3. Scientific discussion - argumentation and contra argumentation
- •6. Conclusion
- •7.3.1. Appropriate phrases for developing an argument
- •7.4. Interviews
- •7.4.1. Some interview tips
- •7.4.2. Common interview questions and answering hints
- •VIII bibliography
6.2.3. Technical Visits from Abroad
Correspondence involving technical visits from abroad typically includes inviting speakers, inviting a consultant or guest worker, setting agendas for technical visits, letters of approval for technical visits, financial arrangements, hotel accommodations or travel arrangements, and changing the dates of technical visits. Common patterns in correspondence related to technical visits from abroad include the following:
a. Inviting the speaker. Speaker invitations should include preliminary information on the role that the participant will play and the topics covered at the event.
"We would like to invite you to give a talk at our upcoming silicone technology seminar."
b. Providing details of the event. The letter should include specific topics, time of the event, and perhaps a description of some of the participants who will attend this event.
"We are organising a seminar on Conductive Plastics for Anti-static/ESD Applications that will be held at Union Chemical Laboratories on April 16. The ultimate purpose of the seminar will be to provide a channel of communication between IC assembly houses and IC container manufacturers. The seminar will also focus on issues related to the properties and technology of conductive plastic compounds."
c. Compensating for the visit. Financial details regarding compensation should be stated as simply and directly as possible to avoid confusion.
"Round-trip airfare ticket (business class) and accommodation will be provided."
d. Making preparations before the visit. The speaker should not be given any last minute surprises with respect to what materials and future information is required.
"We kindly request you to fax us your curriculum vitae, lecture topics, and half-page abstracts before January 31, 200_, as well as the complete papers before March 1, 200_, so that we have sufficient time for translation and printing."
6.2.4. Technical Training
While technical visits abroad may only last a couple of weeks, the correspondence for technical training is more detailed since the length of stay may be significantly longer. Correspondence involving technical training typically includes invitations to speakers, guest worker applications, application cover letters, suggestion letters for training content, training course confirmations, arranging accommodation, application rejection acknowledgements, and appreciation letters upon return from training program. Common patterns in correspondence related to technical training include the following:
a. Proposing the training course of guest worker period. Proposing the technical training period should be stated with confidence in the organisation's ability to meet the organisational or individual needs.
"I would like to serve as a guest worker in your laboratory for six to eight months."
b. Describing the applicant's current work and research interests (as related to the training program). Providing as much information as possible about the applicant's individual background or organisational requirements or needs will allow the reader to determine whether he or she can be of assistance.
"The Pressure/Vacuum Measurement Laboratory at the Centre for Measurement Standards is planning to develop the primary pressure standard (PPS) of the mercury manometer so as to promote and strengthen our laboratory's measurement capabilities."
c. Clearly stating how the training course can benefit the applicant's organisation. A clear statement of what the applicant expects to gain from the training course will only avoid possible confusion.
"Your laboratory, one of the leaders in this field of research, could provide me with a marvelous opportunity to learn about sensor manufacturing."
d. Setting an itinerary or set of topics that will be covered during the training program. Stating the applicant's expectations of the training itinerary may prevent later disappointment.
"I hope that through this short training program we can determine the systems and research topics that need to be focused on. The following topics may be a helpful guide for you when deciding the contents of this short training course. Of course, you should feel free to amend or expand on any of these topics."