1. Прочитайте текст та перекладіть його письмово:

Memo Formats

Memos have different layouts, and different companies have their own styles and sometimes specific forms. Most memos include the following elements:

• Title. The word MEMORANDUM or MEMO (or something to that effect) is usually centred at the top of the page or placed at the left margin.

• «To» and «From» Lines. The memo always includes lines using the words To and From to quickly show who the addressee and sender are. Titles are not used, as the parties usually know one another and because this in-house communication is not formal. However, some companies choose, as routine procedure, to have their employees include titles on memos.

• Date. Dates are important for filing and tracking chronology.

• Subject Line. This concisely summarizes the contents of the memo.

The components can be arranged in different formats in different organizations.

Here are four ways you may see them:

TO: SUBJECT:

FROM: DATE:

or

TO:

FROM:

DATE:

SUBJECT:

or

­ TO: FROM:

RE: DATE:

The last example may not leave enough room for your subject line. You may also see other arrangements.

After reading the subject line, someone should know immediately what the memo is about. A good subject line contains key words about the memo, because people often use key words as a basis for filing and retrieving the memos. Type the subject line with the first word capitalized and the first letter of all other words capitalized, except for prepositions of less than five letters (such as for, to, and at) and articles (a, an, and the). You can also type the subject line in all capital letters for emphasis. You can start the subject line at the left margin, indent it, or centre it. Some organizations, particularly law firms, use RE (which means « in reference to») instead of SUBJECT.

Subject lines need not be complete sentences. Using phrases or clauses instead of complete sentences lets you emphasize the message without extra wording. State your subject line in about five to eight words to give the reader an idea of what the document is about. Inserting some type of action verb can be a good idea. These following examples of boring subject lines give no real indication of what the document is about:

SUBJECT: OVERTIME

SUBJECT: EVALUATION

SUBJECT: SEEING FINALISTS

SUBJECT: PROCEDURAL INFORMATION

2. Знайдіть англійські еквіваленти наступним словам та словосполукам, вивчіть їх:

План-розташування, включaти елементи, розташувати по центру, ліве поле, адресат, відправник, прослідкувати хронологію; зміст меморандуму; тема, вміщати ключові слова; зберігання меморандумів; зробити абзац; вставити.

3. Визначте час та стан дієслова-присудка у наступних речення, перекладіть їх:

1. The company has worked out the new style of writing memos.

2. The title is usually centered at the top of the page or placed at the left margin.

3. The title was not used in the memo as the parties knew one another.

4. Subject line concisely summarizes the contents of the memo.

5. The secretary used key words as a basis for filing and retrieving the memos.

6. New memos are being written by the Sales Manager at present.