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12. Complete Bruce and Naomi’s conversation with the appropriate future forms.

Naomi Hi, Bruce. It’s Naomi here. I’m calling about the conference in Shanghai. We 1 ________ (have to) make some changes.

Bruce Hi, Naomi. OK, hang on, let me get a pen. Right, fire away.

Naomi I don’t think the Yangtze Garden 2 ________ (be) big enough. We 3 ________ (need) a centre that can seat at least 600.

Bruce That many? Any suggestions?

Naomi The Mandarin palace Center 4 ________ (be) free that day. I’ve already spoken to them and I 5 ________ (meet) the conference manager tomorrow. It 6 ________ (mean) increasing the registration fee by $50 through.

Bruce That 7 ________ (not / be) a problem. Anything else?

Naomi Alasdair Ross can’t do the morning session as his plane 8 ________ (not / land) until 9:30, so I’ve arranged things with Jimmy Tan and they 9 ________ (switch) slots. Also, Milan University say they 10 ________ (send) Carla Marisco because Professor Bertoni can’t make it. But the talk 11 ________ (be) the same.

Bruce Fine. Make those changes and I 12 ________ (inform) everyone at my end.

Listening

13. Underline the correct phrases in italics in the call. Then listen to the phone call and check your answers.

RECEPTION (1) Tell me / Good morning. AIC computing.

JOH Sales, please.

RECEPTION One moment.

SALES (2) Ready / Hello. Sales. (3) Can I help you? / What do you want?

JOHN Yes. (4) Give me / Can I speak to Vitale Marini, please?

SALES Certainly. One moment.

VITALE Vitale Marini (5) speaking / talking.

JOHN Hi Vitale. (6) I am / It’s John Peterson here.

VITALE Oh John. How are you?

14. Listen to these phrases. The speaker always sounds friendly and polite.

1 Good morning. Can I help you?

2 I’m very sorry, but he’s away today.

3 Can I help?

4 Good morning, Berry Technologies.

5 I don’t know when he’ll be back.

6 One moment. I’ll put you through.

7 Can I take a message?

8 I’m just looking for a pen.

9 Speak to you soon.

10 Goodbye.

15. Listen to it again and repeat the phrases. Remember to smile and sound friendly and polite. We can also sound more friendly and polite because of the words we use. For example, the first sentence here is less friendly than the second.

1  Carlsen International.

2  Carlsen International. How can I help you?

16. Add words from the first phrase in bold to complete the second friendly and polite phrase.

1  What’s your name?

 Sorry, could I have your __name_________ ?

2  Who do you want to speak to?

 Who would you like _______________ ?

3  She’s in a meeting.

 I’m afraid _______________ .

4  He’s talking to someone.

 One moment. He’s just _______________ .

5  Do you want to wait?

 Would _______ like _______ hold?

6  What’s it about?

 Can 1 ask _______________ it’s in connection with?

7  Wait! I need to find a pen.

 Sorry, I’m just looking for _______________ .

Speaking

  1. A relocations consultant phones a client to make an appointment. Look at the diaries and role-play the telephone conversation. Use the phrases below to help you.

  1. What can I do for you?

  2. I’d like to arrange an appointment.

  3. Are you free at the end of the month?

  4. What date’s good for you?

  5. I’m afraid I’m busy on the 28th.

  6. How about Wednesday the 29th?

  7. Let’s say around 9 o’clock?

  8. OK, I’ll see you at 1:30 on Thursday the 30th.

Student A

You are a relocations consultant. Look at your diary. Phone your client and ask to make an appointment.

MONDAY (16th) Relocations conference Antwerp

TUESDAY (17th) Relocations conference Antwerp

WEDNESDAY (18th) l-3pm meet JG

3:30-6 pm interview for new PA

THURSDAY (19th) 10 am presentation

11:30 am-2 pm working lunch TK

FRIDAY (2Oth) 8:30-11 am relocations meeting with BL

3-4:30 pm meeting with project managers

Student B

You are a client. Look at your diary. You receive a call from the relocations consultant. He / She wants to make an appointment.

MONDAY (16th) 2-30 pm productivity meeting

TUESDAY (17th) 10 arn-12 pm staff appraisals

WEDNESDAY (18th) 9-10:30 am finish report

11 am-12:30 pm meeting with CEO

THURSDAY (19th) 2-4 pm meet visitors from New York office

FRIDAY (20th) 8-9:30 am prepare figures for finance meeting

3:30-5 pm finance meeting

  1. The client from Exercise 1 phones the relocations consultant to change the appointment. Take turns to be the client and the relocations consultant. Try to find another date and time when you are both available.

Client:

  • Look again at the diary on page 99, and cross out two appointments.

  • Phone the relocations consultant.

  • Apologise and explain that you need to change your appointment.

Relocations consultant:

  • Look again at the diary on page 96 and cross out two appointments.

  • Your client phones and wants to change your appointment.

Writing