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Selecting a Range Of Cells In Workbook

You need to select a cell (activate the cell) before you place information in it. Besides that, if you want to execute a command onto several cells, you may need to select all the cells before you run the command.

A group of selected cells is called a range. A range can contain a block of cells, a complete column, a complete row or a non-adjacent range.

A cell

A block of cells

A complete column

A complete row

Selected non-adjacent range

A non-adjacent range consists of separate blocks of cells that are selected at the same time. A selected range is shaded except for the active cell, information appears in that active cell when you type.

How To Select A Single Cell

  1. Click the cell B2. Click at the cell that you want to select. The Name box on the left of the formula bar shows which cell is active.

How To Select A Range of Cells

  1. C lick the cell B2 and drag to the cell C4. Cell B2 is the first cell while the cell C4 is the last cell of the selection range. The range B2:C4 is then highlighted, as shown below.

How To Select A Range Of Cells Using <Shift>

SUMMARY

How to select a range of cells using click and drag

  • Click the first cell and drag to the last cell.

How to Select A Range of Cells Using <Shift>

  1. Click the first cell.

  2. Hold down <Shift>.

  3. Click the last cell.

TIPS

  • You can also use the arrow keys (, , , ) to select a range. Hold down <Shift> and press an arrow key to select the range.

  1. Click the cell B2. This is where the selection begins.

  2. Hold down <Shift>. Excel marks the cell B2 as the beginning of the selection range.

  3. Click the cell C5. This is the last cell of the selection. A range of B2:C5 is selected, as shown below.

How To Select An Entire Column

TIPS

  • Click the Column Heading and drag to the left or right to select more than one column.

  1. C lick the Column B Heading. The entire column B is selected, as shown below.

How To Select The Entire Row

TIPS

  • Click the Row Heading and drag up or down to select more than one row.

  1. C lick the Row 3 Heading. The entire row 3 is selected, as shown below.

How To Select The Entire Worksheet

TIPS

  • You can also press <Ctrl>+<A> to select the entire worksheet.

  1. C lick the Select All button. The button is located at the upper-left corner of the worksheet where the column and row headings meet.

How To Select Non-Adjacent Ranges

SUMMARY

How to select Non-Adjacent Ranges:

  1. Select the first range.

  2. Hold down <Ctrl>.

  3. Select the other ranges.

How to select multiple worksheets:

  1. Click the first worksheet tab.

  2. Hold down <Ctrl>.

  3. Click the worksheet tabs you want to select.

  1. Select the range C2:D4 as the first selected range. The range is selected, as shown below.

  2. Hold down <Ctrl>. The first selected range remains selected as you select another range.

  3. Click the range A6:C9 to include another non-adjacent range. Both the ranges are selected, as shown below.

How To Select Multiple Worksheets

TIPS

  • If you want to deselect the worksheets, click sheet tab that is not selected. For the example on the right, you can click Sheet2 as it is not currently selected.

  1. Click the Sheet1 tab. Sheet1 is selected.

  2. Hold down <Ctrl>. The first selected sheet remains selected if you select a subsequent sheet.

  3. Click the Sheet3 tab. Both Sheet1 and Sheet3 are now selected.

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