Managing Workbook Information
Whenever
you create a new workbook, Excel creates three worksheets in the new
workbook by default. These worksheets are named Sheet1, Sheet2 and
Sheet3.
If
you want, you can change the default number of worksheets created in
a new workbook.
Click
the Office
Button.
Click
the Excel
Options button.
Click
Popular.
Under
the When
creating new workbooks area, in the
Include
this many sheets box, enter the number
of worksheets you want.
Click
the OK
button.
You
can also manage and organize your worksheets after the workbook is
created. You can add new worksheets, delete existing worksheets,
change a worksheet’s name, and move or copy the worksheets.
How To Rename Worksheet
SUMMARY
Double-click
the sheet tab you want to rename.
Type
the new worksheet name.
Press
<Enter>.
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TIPS
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Double-click
the Sheet1
tab.
You
will rename the worksheet. The sheet name is highlighted when
you double-click on it.
Type
Jan.
`Sheet1'
is replaced by ‘Jan’.
Press
<Enter>.
The
worksheet name changes to Jan.
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How To Add A New Worksheet
SUMMARY
Right-click
the sheet tab, to the left of which you want to insert a new
sheet.
Click
Insert from the
shortcut menu.
Click
the Worksheet icon.
Click
the OK button.
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TIPS
You
can also insert a new worksheet by clicking the Insert
Worksheet
button, as shown below.
You
can also insert a worksheet using the Ribbon.
1. Select
the sheet, to the left of which you want to insert a new
sheet.
2.
Click the Home
tab. In the Cells
group, click the Insert
drop-down arrow.
3. Click Insert
Sheet.
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Right-click
the Jan
sheet tab.
You
will insert a new sheet on the left of the Jan sheet.
Click
Insert
from the shortcut menu.
The
Insert dialog box appears.
Click
the Worksheet
icon and click the OK
button.
A
new sheet named Sheet1 is inserted on the left of the Jan sheet
as illustrated below.
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How To Rearrange Worksheets
SUMMARY
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C
lick
and drag the Sheet1
tab to the right along
the row of sheet tabs to the right of the Jan
tab.
You
will move Sheet1 to the right of the Jan sheet. The small arrow
indicates the new location of the sheet as shown below.
Release
the mouse button.
The
sheet moves to the right of the Jan tab.
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How To Copy Worksheet
TIPS
|
Hold
down the
<Ctrl>
key.
This
is to copy instead of moving the sheet.
C
lick
and drag the Jan
tab to the right along
the row of sheet tabs.
You
will copy the Jan sheet to the right of Sheet1. You can see that
a small arrow appears on the upper right of the Sheet1 tab as
shown below. A plus sign (+) appears in the mouse pointer,
indicating that you are copying the worksheet.
Release
the mouse button on the right of Sheet1
tab.
A
copy of the Jan sheet is created on the right of Sheet1 tab.
The
new worksheet will be named after the source worksheet with a
number behind it as shown below.
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How To Hide And Unhide A Worksheet
SUMMARY
To
hide a worksheet
Right-click
the worksheet tab of the worksheet you want to hide.
Click
Hide.
To
unhide a worksheet
Right-click
any worksheet tab.
Click
Unhide.
In
the Unhide sheet
box, click to select the worksheet you want to unhide.
Click
the OK button.
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TIPS
|
Right-click
the Sheet
2
tab.
You
will hide Sheet2.
Click
Hide
from the shortcut menu.
The
Sheet2 is hidden.
Right-click
any tab. Click Unhide.
The
Unhide dialog box appears.
In
the Unhide
sheet
box, click to select Sheet
2.
Then click the OK
button.
Sheet2
reappears.
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How To Hide And Unhide A Workbook
SUMMARY
To
hide a workbook
Open
the workbook, which you want to hide.
Click
the View tab. In
the Window group,
click the Hide Window
button
To
unhide a workbook
Click
the View tab. In
the Window group,
click the Unhide Window
button.
In
the Unhide workbook
box, click to select the workbook you want to unhide.
Click
the OK button.
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TIPS
When
you exit Excel, Excel prompts you if you want to save the
changes to the hidden workbook window. If you want the
workbook window to be hidden the next time you open the
workbook, click the Yes
button.
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Open
the workbook which you want to hide.
Here,
you can either use the current workbook or create a new workbook.
Click
the View
tab. In the Window
group, click the Hide
Window
button.
The
workbook is hidden.
Click
the View
tab. In the Window
group, click the Unhide
Window
button.
The
Unhide dialog box appears.
In
the Unhide
workbook
box, click the workbook you want to unhide.
The
workbook name shown in this illustration may be different from
the one shown on your computer.
Click
the OK
button.
The
workbook reappears on the screen.
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How To Format A Worksheet Tab
SUMMARY
Right-click
the worksheet tab for which you want to change the color.
Move
to Tab Color.
Click
the color you want.
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TIPS
|
Right-click
the Jan
worksheet tab.
You
will change the Jan tab color.
Move
to Tab
Color.
The
menu is expanded, as shown below.
Click
Red.
The
Jan sheet tab changes to red.
If
you click on another sheet tab, the Jan sheet tab appears, as
shown below.
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How To Add A Sheet Background
SUMMARY
Select
the worksheet, for which you want to change the background.
Click
the Page Layout
tab. In the Page Setup
group, click the Background
button.
Select
the image you want.
Click
the Insert button.
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TIPS
|
Click
the Sheet1
tab to select sheet1.
You
will change the background of the worksheet.
Click
the Page
Layout
tab. In the Page
Setup
group, click the Background
button.
The
Sheet Background dialog box appears.
I
n
the Look
in
box, select the Windows
folder. Scroll to select Feather
Texture.bmp.
Depending
on your windows setup, you may not find Feather Texture.bmp in
your Windows folder. Look for any other image file you can find
in your computer.
Click
the Insert
button.
The
image appears as the background of the worksheet.
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How To Delete A Worksheet
SUMMARY
Right-click
the sheet tab for the worksheet you want to delete.
Click
Delete from the
shortcut menu.
Click
the Delete button.
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Right-click
the Sheet3
tab.
You
will delete Sheet3. The shortcut menu appears.
Click
Delete
from the shortcut menu.
Excel
will prompt you to confirm the deletion if the worksheet contains
data. Otherwise, the worksheet will be deleted immediately.
Click
the Delete
button to confirm the deletion.
The
selected worksheet is deleted.
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Formatting
Worksheets
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Objectives:
When
you have completed these lessons, you will be able to:
Adjust
The Column Width And Row Height
Hide
/ Unhide Rows / Columns
Freeze
A Column / A Row
Split
A Worksheet Into Panes
Formatting
Cells Using The Ribbons
Change
The Font And The Font Size
Use
Bold, Italicize, Underline
Change
The Font Color
Align,
Indent Data In A Cell
Merge
Cells
Change
Numbers To Percentages
Increase
/ Decrease Decimal Places
Copy
A Format Using Format Painter
Double
Underline Using The Menu Option
Align
Cell Data Vertically
Change
Text Orientation
Wrap
Text In A Cell
Format
Numbers As Currency
Format
Dates
Change
The Background Color Of A Cell
Add
An Outline Border
Add
A Double Line Border
Draw
A Border Using The Mouse
Format
A Table Quickly
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