Using AutoCalculate
You
can perform simple calculations like finding the total, the maximum,
the minimum or the average of a range without having to create a
formula.
How To Use AutoCalculate To Do A Calculation Without Using A
Formula
SUMMARY
Select
the range of cells.
Right-click
the the status bar.
Click
to select the function you want.
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Select the range
B2:B4.
You
will find the total for Jan, as show below.
You
can see that the values of the selected range appear on the
status bar.
Right-click
the status bar.
A
shortcut menu appears to show you all the functions available for
AutoCalculate.
Click
the Maximum
function to add the largest value of the range to the status
bar.
The
maximum value appears on the status bar.
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Managing
Worksheets and
Workbook Information
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Objectives:
When
you have completed these lessons, you will be able to:
Move
Information Using Cut And Paste
Drag
And Drop Information
Copy
And Paste Information
Use
Paste Options
Drag
And Drop To Copy Information
Insert
A New Row
Insert
Multiple Rows
Delete
Rows
Insert
A New Column
Insert
Multiple Columns
Delete
Columns
Insert
A Cell
Rename
Worksheet
Add
A New Worksheet
Rearrange
Worksheets
Copy
Worksheet
Hide
And Unhide A Worksheet
Hide
And Unhide A Workbook
Format
A Worksheet Tab
Add
A Sheet Background
Delete
A Worksheet
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Managing Worksheet Information
Excel
provides simple and easy ways to let you reorganized the data or the
information on your worksheets. You can move or copy the cells to
another location. You can also add or delete cells, rows or columns
on your worksheets easily using the shortcut menu.
How To Move Information Using Cut And Paste
SUMMARY
Select
the cells.
Click
the Home tab. In
the Clipboard
group, click the
Cut button.
Click
the first destination cell.
Click
the
Paste button.
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TIPS
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Select the range
A1:C4.
You
will move the selected range to A6.
Click
the Home
tab. In the Clipboard
group, click the
Cut
button.
The
selected range is cut and stored on the clipboard.
Click
cell
A6.
This
is to specify where you want to paste the selected range.
Click
the
Paste
button.
The
selected range is pasted in the destination, as illustrated
below.
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How To Drag And Drop Information
SUMMARY
Select
the cells.
Place
your mouse pointer at the thick outline of the highlighted
range.
Click
and drag the range to the destination.
Release
the mouse button.
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Select the range
A1:C4.
You
will move the selected range to cell A6. Note: If you have moved
the range to cell A6 in the previous task, you can either undo
the previous actions or move the table back to the cell A1.
Place
your mouse pointer at the thick outline of the highlighted
range.
The
mouse pointer changes to an arrow as shown below.
Click
and drag the range to the destination.
A
gray outline appears to indicate the new location.
Release
the mouse button to drop the cells.
The
selected range moves to the new location.
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How To Copy And Paste Information
SUMMARY
Select
the cells you want to copy.
Click
the Home tab. In
the Clipboard
group, click the
copy button.
Click
the first destination cell.
Click
the
paste button.
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TIPS
You
can also use shortcut keys to copy and paste.
To
copy cells
Press
<Ctrl>+<C>.
To
paste cells
Press
<Ctrl>+<V>.
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Select the range
A1:C4.
You
will move the selected range to A6. If you have moved the range
to cell A6 in the previous lesson. You can either undo the
previous actions or move the table back to the cell A1.
Click
the Home
tab. In the Clipboard
group, click the
Copy
button.
The
selected range is copied onto the clipboard.
Click
the cell
A6.
This
is to specify where you want to paste the selected range.
Click
the
Paste
button.
The
selected range is pasted as shown below. The paste option
appears at the lower-right corner of the pasted range.
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How To Use Paste Options
SUMMARY
Click
Paste Options.
Click
the paste option you want from the list.
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TIPS
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Click
Paste
Options.
A
list of paste options appears, as shown below.
Click
the Link
Cells option from the list.
The
destination table is linked to the original table. If you change
the data in the original table, the data in the destination table
changes as well. You can see that the destination table cells
contain formulas referring to the original table. For example,
cell C9 is linked to cell C4, using the formula =C4.
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How To Drag
And Drop To Copy Information
SUMMARY
Select
the range.
Place
the mouse pointer at the thick outline of the highlighted
range.
Click
and drag the range to the destination.
Hold
down <Ctrl>.
Release
the mouse button.
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Select the range
A1:C4.
You
will copy the selected range to A6.
Place
your mouse pointer at the thick
outline of the
highlighted range.
The
mouse pointer changes to an arrow as illustrated.
Click
and drag the range to
the destination.
A
gray outline appears to indicate the new location.
Hold
down the <CTRL>
key, before you release the mouse to drop the cells.
Hold down <Ctrl> key to copy the selected range instead of
moving it. A plus sign is shown on the upper-right corner of the
arrow as illustrated.
Release
the mouse button to drop the cells.
The
selected range is copied to the new location.
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How To Insert
A New Row
SUMMARY
Select
the row, above which you want to insert a new row.
Right-click
the highlighted area.
Click
Insert.
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TIPS
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Click the row
3 heading to select the entire
row.
You
will insert a new row above row 3.
Right-click
the highlighted area.
A
shortcut menu appears.
Click
Insert
from the shortcut menu.
A
new row is inserted, as shown below.
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How To Insert Multiple Rows
SUMMARY
Select
the rows, above which you want to insert the new rows.
Click
the Home tab. In
the Cells group,
click the Insert
button.
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TIPS
The
number of rows you insert depends on the number of rows you
select.
You
can also right-click the highlighted range to display the
shortcut menu. Then, click Insert
from the shortcut menu.
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Select the rows
5 and 6.
If
you select two rows, you will insert two rows.
Click
the Home
tab. In the Cells
group, click the Insert
button.
If
you have selected columns, Excel will insert new columns instead
of the rows.
The
new rows are inserted above the selected rows.
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How To
Delete Rows
SUMMARY
Select
the rows you want to delete.
Right-click
on the selected area.
Click
Delete.
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Select the rows
5 and 6.
To
select the rows, click the row headings for the rows you want to
select.
Right-click
the selected area.
A
shortcut menu appears.
Click
Delete
from the shortcut menu.
The
selected rows are deleted.
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How To Insert
A New Column
SUMMARY
Select
the column, to the left of which you want to insert a new
column.
Right-click
at the selected area.
Click
Insert.
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Select column
B.
You
will insert a new column on the left of column B. To select the
entire column B, click the column B heading.
Right-click
the highlighted area.
A
shortcut menu appears.
Click
Insert
from the shortcut menu.
A
new column is inserted.
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How To Insert Multiple Columns
SUMMARY
Select
the columns, to the left of which you want to insert new
columns.
Click
the Home tab. In
the Cells group,
click the Insert
button.
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Select columns
D and E.
You
will insert two new columns on the left of Feb.
Click
the Home
tab. In the Cells
group, click the Insert
button.
The
Insert Columns command is only available if you have selected a
column. The new columns are inserted on the left of the selected
columns, as shown below.
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How To Delete Columns
SUMMARY
Select
the columns you want to delete.
Right-click
the selected area.
Click
Delete.
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Select the columns
D and E.
You
will delete the selected columns.
Right-click
the selected area.
A
shortcut menu appears.
Click
Delete
from the shortcut menu.
The
selected columns are deleted.
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How To Insert
A Cell
SUMMARY
Right-click
the cell.
Click
Insert.
Click
the option you want.
Click
the OK button.
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Right-click
the cell
B2.
You
will insert a blank cell at cell B2. A shortcut menu appears.
Click
Insert
from the shortcut menu.
The
Insert dialog box appears.
Click
the Shift
cells down option button.
This
will move the existing cells down.
Click
the OK
button.
An
empty cell is inserted as shown below.
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