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MOST COMPUTERS INCLUDE basic word processing 2.doc
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Figure 3-10

In this document, coaster

names were formatted

by selecting the Heading

style with a single click

instead of individually

selecting a font color,

font size, and font style.

Now if the Heading style

is changed to green, for

example, all the coaster

names will automatically

change from blue

to green. 􀁘 Your digital

textbook will walk you

through the process of

defining and using styles Page layout refers to the physical position of each element on a page. In

addition to paragraphs of text, these elements might include:

Headers and footers. A header is text that you specify to automatically

appear in the top margin of every page. A footer is text that you specify to

automatically appear in the bottom margin of every page. You might put

your name and the document title in the header or footer of a document

so that its printed pages won’t get mixed up with those of another printed

document.

Page numbers. Word processing and DTP software automatically numbers

the pages of a document according to your specifications, usually

placing the page number within a header or footer. A Web page, no matter

what its length, is all a single page, so Web authoring software typically

doesn’t provide page numbering. • Graphical elements. Photos, diagrams, graphs, and charts can be

incorporated in your documents. Clip art—a collection of drawings and

photos designed to be inserted in documents—is a popular source of

graphical elements.

Tables. A table is a grid-like structure that can hold text or pictures. For

printed documents, tables are a popular way to produce easy-to-read columns

and rows of data and to position graphics. It may sound surprising,

but for Web pages, tables provide one of the few ways to precisely position

text and pictures. As a result, Web page designers make extensive and

very creative use of tables.

Most word processing software is page-oriented, meaning that it treats

each page as a rectangle that can be filled with text and graphics. Text

automatically flows from one page to the next. In contrast, most DTP

software is frame-oriented, allowing you to divide each page into several

rectangular-shaped frames that you can fill with text or graphics. Text flows

from one frame to the next, rather than from page to page (Figure 3-11).

FIGURE 3-11

DTP frames give you

exact control over the

position of elements on

a page, such as a figure

and a caption on top of

it. 􀁘 Want to see how

desktop publishing software

works? Start the

tour for this figure in your

digital textbook.

Does document production software increase productivity?

Word processing software, in particular, provides several features

that automate tasks and allow you to work more productively. For example,

suppose that you want to send prospective employers a letter and your

resume. Instead of composing and addressing each letter individually, your

software can perform a mail merge that automatically creates personalized

letters by combining the information in a mailing list with a form letter. Some

additional capabilities of word processing software include:

• Automatically generating a table of contents and an index for a document

• Automatically numbering footnotes and positioning each footnote on the

page where it is referenced

• Providing document templates and document wizards that show you the

correct content and format for a variety of documents, such as business letters,

fax cover sheets, and memos

• Exporting a document into HTML format for use on the Web

Your work area is framebased—

you position text

and graphics in rectangular

boxes that you can then

move, resize, and overlap.

A toolbar provides easy access

to frequently used DTP tools.

You can link text from one

frame to another so it is

easy to continue an article

on a different page

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