Office PowerPoint2003
.pdfWorking with Charts
Adding a Chart
The best way of displaying numerical values is to use a chart which lets the audience comment on or compare the values visually.
Step 1: Click Insert>chart (Or click the icon on standard
toolbar.) |
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Step 2: A chart with a sample data will appear. Just replace the |
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values with your own ones and see that the chart bars will be |
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adapted to the new values automatically. |
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Step 3: After modifying all the data, click anywhere outside the |
A Sample Chart |
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data box. You made it! |
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Modifying a Chart
You can change the values or format of a chart object even after creating it. You can start editing by double clicking on the chart object. A datasheet box in which you can make the necessary changes on the values will appear. Click anywhere outside the chart object to finish editing. PowerPoint automatically re-adjusts the chart bars according to the new values.
Moreover, in editing, you can change the chart style, the format of the axes etc. The additional buttons will be added to the Standard bar to modify the chart object when you double-click the chart object, .
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mportfile |
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Data table |
Chart Type |
CategoryAxis Gridlines |
Value Axis Gridlines |
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MicrosoftGraph Help |
Chartobjects |
Formatobject |
I ViewDatasheet |
rowBy |
columnBy |
Legend |
Drawing |
colorFill |
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Standard Toolbar for Chart Details |
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CREATING A SLIDE SHOW
P O W E R P O I N T 31
Using Placeholders
PowerPoint offers slide layouts which specify how the text, the chart object or the table is located on a slide. The placeholders are located to illustrate the presence of the objects. You can double-click the placeholder icon to insert the proposed object in to the location which is predefined in the Slide Layout. Select Format>Slide Layout to activate the Slide Layout task pane
A Bulleted Text and a Clip Art Object A bulleted Text and a Chart An Organization Chart
Sample Slide Layouts (all of them have a Title placeholders illustrated with a grey-colored rectangle).
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Using the Slide Master |
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You have finished everything for your presentation. However you |
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may want to change the title style a bit for a more effective |
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presentation. It would be hard to change all the titles one by one |
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if you have created plenty of slides. Slide master offers you to |
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make uniform changes (background color, text color, text size |
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etc.) in to slides. |
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Step 1: Select View>Master>Slide Master. |
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Step 2: Select the object and just make all the changes for your |
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pleasure. |
Slide Master View |
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Step 3: If you want, you can save the modified slide design under |
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a new name. You can apply the new design for any of the slides |
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simply by selecting it from the Slide Design pane. |
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32 P O W E R P O I N T
Insert New Title Master |
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Preserve master |
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Insert New Slide Master |
Delete Master |
Rename the master |
Master Layout |
Close Master View |
Slide Master Toolbar
Viewing a Show
To see your work as a slide show; Select Slide Show > View Show, or Press F5, or
Click the icon located on the left bottom side of PowerPoint screen. This option offers you to view all the slides consequently starting from the current one. You can use this feature to show the current slide.
right click on the show and select End Show, to
end a slide show.
CREATING A SLIDE SHOW
P O W E R P O I N T 33
Working with Multiple Objects
Ordering the objects
When you cerate the objects within a slide, they are located one on the top of the other. The last created object will be on top of other objects. However, you may want to change this order. Let us suppose that we want to create a photograph with a descriptive text.
Step 1: Type the text "April showers bring May flowers.".
Step 2: Insert the picture into the slide. Click Insert>Picture>From File and choose the picture of yours.
Step 3: What happened to the text? It lays behind the picture; therefore you cannot see it anymore. To be able to see it again, you have to change the order of these two objects.
Step 4: Right click the picture and choose Order>Send Backward from the menu. Now you are able to see the text.
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34 P O W E R P O I N T
Grouping the objects
If you want to move the objects together, you may want to group all the objects. Just select the objects one by one by clicking on them while the <Shift> button is pressed. Having selected, choose Grouping>group from the pop-up menu.
CREATING A SLIDE SHOW
P O W E R P O I N T 35
Projects
1. Configuring your dream PC.
Prepare a table and write the components of your dream PC
'
2. Write 2003 using stars
Write the year 2003 using stars and change the color of stars.
3. Using different colors
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36 P O W E R P O I N T
4. Good manners
list of good manners. You can use your own bulleting
style.'
CREATING A SLIDE SHOW
P O W E R P O I N T 37
Review
In this chapter you have learned creating and adding slides, working with texts, pictures, drawing objects, data charts and diagrams;
Formatting a slide and using Color Schemes.
Adding a new slide.
Adding and formatting texts and text boxes.
Creating special text effects using WordArt.
Drawing objects can help you to emphasize your ideas clearly and attract the attention for the presentation. You learned how to insert various lines, and shapes.
Adding clipart and image to your slides and formatting images (brightness, color, crop, etc.) You can edit pictures using the Picture toolbar.
Adding diagrams to your presentation (diagrams are excellent to present the relations between numbers such as population, income etc).
Creating tables which is needed to show your information in an organized manner, or under certain categories.
Creating and showing a complete presentation.
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38 P O W E R P O I N T
Questions
1.You can customize the color of your design by clicking the Color schemes on the top of the task pane. (T)(F)
2.You can add a new slide, by right-clicking on the Task Pane. (T)(F)
3.You can change the formatting of the text by using the formatting toolbar. (T)(F)
4.You cannot add a Word/art object using drawing toolbar. (T)(F)
5.To insert a picture use insert>picture>from file. (T)(F)
6.Using tables is a good way to illustrate the hierarchical structure within a company.
(T)(F)
7.You can customize the __________ of the text box from drawing toolbar
I. shadow style |
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II. fill color |
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III. line color |
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IV. line style |
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V. font color |
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A) I-II-III |
B) II-III-IV |
C) II-III-IV-V |
D) I-II-III-IV-V |
8.You can access to the __________________
from Drawing toolbar>AutoShapes.
I. Lines
II. Block Arrows
III. Stars and Banners
IV. Callouts |
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V. Action Buttons |
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A) I-II-III |
B) II-III-IV |
C) II-III-IV-V |
D) I-II-III-IV-V |
9. You can add a new slide by; I. Clicking Insert>New Slide
II. Using <CTRL+M> keystroke
III. Clicking New Slide button on the formatting toolbar
IV. Right-clicking in the Slide panel
A) I-III |
B) I-II-III |
C) II-III |
D) I-II-III-IV |
10.A ___________ shows your information in an organized, neat manner, or you may want to show your information under certain categories.
A) table |
B) picture toolbar |
C)wordArt D) drawing toolbar
11.What does this icon do?
A)Inserts WordArt
B)Inserts a Diagram
C)Inserts a Picture
D)Inserts an Oval
12.What does this icon do?
A)Inserts a Diagram
B)Compresses a Picture
C)Inserts AutoShapes
D)Inserts a Picture
13.What does this icon do?
A)Inserts a diagram
B)Inserts a chart
C)Changes the colors of a chart
D)Changes the Shadow Style
CREATING A SLIDE SHOW
P O W E R P O I N T 39
14.What does this icon do?
A)Adds bullets to a paragraph
B)Adds numbers to a paragraph
C)Changes bullet style of a paragraph
D)Changes number style of a paragraph
15.What does this icon do?
A)Inserts a Text Box
B)Inserts Callouts
C)Inserts Clip Art
D)Inserts WordArt
16.A table can be created by using ____________
I. The draw Table button on the Tables and Borders toolbar
II. Insert>Table on the main menu
III. The insert Table button on the Standard
toolbar
IV. Format>Table from the main menu
A).I-II |
B) I-III |
C) I-II-III |
D) I-II-III-IV |
17.To insert a chart into a slide, ______________
I. click the Insert Chart button on the slide Content layout
II. click the Insert Chart button on the Standard toolbar
III. choose Insert>Chart from the main menu IV. choose Format>Table from the main menu
A) I-II |
B) I-III |
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C) I-II-III |
D) I-II-III-IV |
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40 P O W E R P O I N T
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