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Working with Charts

Adding a Chart

The best way of displaying numerical values is to use a chart which lets the audience comment on or compare the values visually.

Step 1: Click Insert>chart (Or click the icon on standard

toolbar.)

 

Step 2: A chart with a sample data will appear. Just replace the

 

values with your own ones and see that the chart bars will be

 

adapted to the new values automatically.

 

Step 3: After modifying all the data, click anywhere outside the

A Sample Chart

data box. You made it!

 

Modifying a Chart

You can change the values or format of a chart object even after creating it. You can start editing by double clicking on the chart object. A datasheet box in which you can make the necessary changes on the values will appear. Click anywhere outside the chart object to finish editing. PowerPoint automatically re-adjusts the chart bars according to the new values.

Moreover, in editing, you can change the chart style, the format of the axes etc. The additional buttons will be added to the Standard bar to modify the chart object when you double-click the chart object, .

 

 

mportfile

 

 

Data table

Chart Type

CategoryAxis Gridlines

Value Axis Gridlines

 

 

 

MicrosoftGraph Help

Chartobjects

Formatobject

I ViewDatasheet

rowBy

columnBy

Legend

Drawing

colorFill

Standard Toolbar for Chart Details

 

 

 

 

 

 

 

 

 

 

CREATING A SLIDE SHOW

P O W E R P O I N T 31

Using Placeholders

PowerPoint offers slide layouts which specify how the text, the chart object or the table is located on a slide. The placeholders are located to illustrate the presence of the objects. You can double-click the placeholder icon to insert the proposed object in to the location which is predefined in the Slide Layout. Select Format>Slide Layout to activate the Slide Layout task pane

A Bulleted Text and a Clip Art Object A bulleted Text and a Chart An Organization Chart

Sample Slide Layouts (all of them have a Title placeholders illustrated with a grey-colored rectangle).

 

 

Using the Slide Master

 

 

You have finished everything for your presentation. However you

 

 

 

may want to change the title style a bit for a more effective

 

 

presentation. It would be hard to change all the titles one by one

 

 

if you have created plenty of slides. Slide master offers you to

 

 

make uniform changes (background color, text color, text size

 

 

etc.) in to slides.

 

 

Step 1: Select View>Master>Slide Master.

 

 

Step 2: Select the object and just make all the changes for your

 

 

pleasure.

Slide Master View

 

Step 3: If you want, you can save the modified slide design under

 

a new name. You can apply the new design for any of the slides

 

 

 

 

simply by selecting it from the Slide Design pane.

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32 P O W E R P O I N T

Insert New Title Master

 

Preserve master

 

 

 

Insert New Slide Master

Delete Master

Rename the master

Master Layout

Close Master View

Slide Master Toolbar

Viewing a Show

To see your work as a slide show; Select Slide Show > View Show, or Press F5, or

Click the icon located on the left bottom side of PowerPoint screen. This option offers you to view all the slides consequently starting from the current one. You can use this feature to show the current slide.

right click on the show and select End Show, to

end a slide show.

CREATING A SLIDE SHOW

P O W E R P O I N T 33

Working with Multiple Objects

Ordering the objects

When you cerate the objects within a slide, they are located one on the top of the other. The last created object will be on top of other objects. However, you may want to change this order. Let us suppose that we want to create a photograph with a descriptive text.

Step 1: Type the text "April showers bring May flowers.".

Step 2: Insert the picture into the slide. Click Insert>Picture>From File and choose the picture of yours.

Step 3: What happened to the text? It lays behind the picture; therefore you cannot see it anymore. To be able to see it again, you have to change the order of these two objects.

Step 4: Right click the picture and choose Order>Send Backward from the menu. Now you are able to see the text.

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34 P O W E R P O I N T

Grouping the objects

If you want to move the objects together, you may want to group all the objects. Just select the objects one by one by clicking on them while the <Shift> button is pressed. Having selected, choose Grouping>group from the pop-up menu.

CREATING A SLIDE SHOW

P O W E R P O I N T 35

Projects

1. Configuring your dream PC.

Prepare a table and write the components of your dream PC

'

2. Write 2003 using stars

Write the year 2003 using stars and change the color of stars.

3. Using different colors

CHAPTER 2

36 P O W E R P O I N T

4. Good manners

list of good manners. You can use your own bulleting

style.'

CREATING A SLIDE SHOW

P O W E R P O I N T 37

Review

In this chapter you have learned creating and adding slides, working with texts, pictures, drawing objects, data charts and diagrams;

Formatting a slide and using Color Schemes.

Adding a new slide.

Adding and formatting texts and text boxes.

Creating special text effects using WordArt.

Drawing objects can help you to emphasize your ideas clearly and attract the attention for the presentation. You learned how to insert various lines, and shapes.

Adding clipart and image to your slides and formatting images (brightness, color, crop, etc.) You can edit pictures using the Picture toolbar.

Adding diagrams to your presentation (diagrams are excellent to present the relations between numbers such as population, income etc).

Creating tables which is needed to show your information in an organized manner, or under certain categories.

Creating and showing a complete presentation.

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38 P O W E R P O I N T

Questions

1.You can customize the color of your design by clicking the Color schemes on the top of the task pane. (T)(F)

2.You can add a new slide, by right-clicking on the Task Pane. (T)(F)

3.You can change the formatting of the text by using the formatting toolbar. (T)(F)

4.You cannot add a Word/art object using drawing toolbar. (T)(F)

5.To insert a picture use insert>picture>from file. (T)(F)

6.Using tables is a good way to illustrate the hierarchical structure within a company.

(T)(F)

7.You can customize the __________ of the text box from drawing toolbar

I. shadow style

 

II. fill color

 

III. line color

 

IV. line style

 

V. font color

 

A) I-II-III

B) II-III-IV

C) II-III-IV-V

D) I-II-III-IV-V

8.You can access to the __________________

from Drawing toolbar>AutoShapes.

I. Lines

II. Block Arrows

III. Stars and Banners

IV. Callouts

 

V. Action Buttons

 

A) I-II-III

B) II-III-IV

C) II-III-IV-V

D) I-II-III-IV-V

9. You can add a new slide by; I. Clicking Insert>New Slide

II. Using <CTRL+M> keystroke

III. Clicking New Slide button on the formatting toolbar

IV. Right-clicking in the Slide panel

A) I-III

B) I-II-III

C) II-III

D) I-II-III-IV

10.A ___________ shows your information in an organized, neat manner, or you may want to show your information under certain categories.

A) table

B) picture toolbar

C)wordArt D) drawing toolbar

11.What does this icon do?

A)Inserts WordArt

B)Inserts a Diagram

C)Inserts a Picture

D)Inserts an Oval

12.What does this icon do?

A)Inserts a Diagram

B)Compresses a Picture

C)Inserts AutoShapes

D)Inserts a Picture

13.What does this icon do?

A)Inserts a diagram

B)Inserts a chart

C)Changes the colors of a chart

D)Changes the Shadow Style

CREATING A SLIDE SHOW

P O W E R P O I N T 39

14.What does this icon do?

A)Adds bullets to a paragraph

B)Adds numbers to a paragraph

C)Changes bullet style of a paragraph

D)Changes number style of a paragraph

15.What does this icon do?

A)Inserts a Text Box

B)Inserts Callouts

C)Inserts Clip Art

D)Inserts WordArt

16.A table can be created by using ____________

I. The draw Table button on the Tables and Borders toolbar

II. Insert>Table on the main menu

III. The insert Table button on the Standard

toolbar

IV. Format>Table from the main menu

A).I-II

B) I-III

C) I-II-III

D) I-II-III-IV

17.To insert a chart into a slide, ______________

I. click the Insert Chart button on the slide Content layout

II. click the Insert Chart button on the Standard toolbar

III. choose Insert>Chart from the main menu IV. choose Format>Table from the main menu

A) I-II

B) I-III

C) I-II-III

D) I-II-III-IV

 

 

 

 

 

 

40 P O W E R P O I N T

CHAPTER 2

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