UNIT 9

ROUTINE SHIPS CORRESPONDENCE

I. Letter asking Shippers to endorse Bills of Lading with all remarks on the cargo as established by the Mate's Receipts.

(VESSEL'S LETTERHEAD PAPER)

May this letter serve to inform you that I hold strict Owners' instructions to endorse Bills of Lading with all remarks on the cargo as established by the Mate's Receipts.

If the cargo due for shipment has any damage please take due note of the above and be guided accordingly.

My intention is to be kept fully advised of any damage incurred to the cargo due to stevedores' handling. It must be clear such damage will be endorsed in the Bills of Lading and if you wish to avoid same, I suggest that you may arrange with the stevedores so that such eventually damaged cargo is withdrawn and replaced by other in good condition.

Kindly acknowledge receipt of this letter by signing and returning copy of same.

Yours faithfully, Master

Receipt of this letter hereby acknowledged by Shippers:

Complete name ..................................................

Title in company .................................................

Name of company ...............................................

Date ......................................

CC: Cargo Shippers Stevedores

CC: Local Agents

CC: Charterers

CC. Owners

II. Letter asking to effect proper stowage of the cargo.

(BAGGED CARGOES) (VESSEL'S LETTERHEAD PAPER)

PORT

DATE:

MESSRS

(COMPLETE NAME AND ADDRESS OF STEVEDORES)

Dear Sirs,

May this letter serve to request you to effect proper stowage of the cargo

for stowage to be effected without negligence from the part of your employees.

All the bags of the cargo after handling by the stevedores must be stowed in place in the holds in an undamaged condition, and therefore, bags damaged in any way, or with loss of contents or without marks must be taken ashore and be replaced by other bags.

For your guidance, herein mentioned charterparty provides in clause..that: hereby invite you to comply with the provisions of this clause and cooperate closely with me for the purpose of succeeding with a proper stowage of the cargo.

Yours faithfully,

Master

III. Letter asking the Stevedoring Company to strictly comply with Master's intructions regarding the discharge of the cargo.

(BAGGED CARGOES)

(VESSEL'S LETTERHEAD PAPER)

PORT:

DATE:

MESSRS

(COMPLETE NAME AND ADDRESS OF STEVEDORES)

Dear Sirs,

I hereby kindly wish to draw your attention to charterparty Cl..... which provides that the Stevedores will be considered as Owners' servants and

that Receivers are not responsible for any negligence, default or error in judgement of the Stevedores employed.

I would therefore request you to strictly comply with my instructions regarding the discharge of the cargo, which are as follows:

1.No dog hooks to be used during discharge.

2.No cargo gear to be rearranged without the duty officer having been previously notified.

3.No bags to be broken by your employees.

4.Any cargo damage to be reported before cargo is handled by the stevedores.

5.Please name your responsible foremen who will be empowered to sign cargo damage reports for damage incurred by the stevedores.

6.Please advise in writing what are your contracted responsibilities regarding damage to cargo effected by your employees.

7.Kindly acknowledge receipt of this letter by signing and returning copy attached.

Thanking you, I am,

Yours faithfully,

Master

IV.Letter protesting against the damage of the cargo and bad condition of the bags after negligent handling by the Stevedores.

(BAGGED CARGOES). (VESSEL'S LETTERHEAD PAPER)

PORT:

DATE:

MESSRS

(COMPLETE NAME AND ADDRESS OF SHIPPERS)

Dear Sirs,

I wish to refer to governing charter party, per which clean on board Bills of Lading are to be signed by Master.

In this connection, I wish to tender you an official notification, that in order to comply with this charter party term, all the cargo must be in good order and condition and without any damage or defect whatsoever.

Consequently, any bags which are damaged, torn, missing contents or defective in any way whatsoever, must be withdrawn by your goodselves and must be replaced by other bags, which shall be in good order and condition.

As you know the vessel is loading on the basis of FREE IN term, consequently, the condition of the bags must be good after handling by the Stevedores and at the moment that the bags become stowed in the holds.

I fully expect that you will consider carefully my present notice and that you will do all the necessary, so that no damaged bags will be stowed on board whatsoever and I will be accordingly enabled to sign the clean on board В/L required by charter party, to all parties satisfaction.

Kindly acknowledge receipt, by signing and returning copy of this letter.

Yours faithfully

Master

V. Letter advising that there has been found a difference in the number of bags locaded between the shore tally and the ship's tally.

(BAGGED CARGOES)

(VESSEL'S LETTERHEAD PAPER)

PORT:

DATE:

MESSRS (COMPLETE NAME AND ADDRESS OF SHIPPERS)

Dear Sirs,

This is to place into notice that there has been found a difference in the number of bags loaded between the shore tally and the ship's tally.

Such difference is mentioned as ship's remarks at the daily tally reports and up to this date is as follows:

I hereby request you to provide promptly the number of bags short shipped, failing which I hereby notify you that I will be obliged to insert in the Bill of Lading the number of bags short shipped.

Yours faithfully, Master

Received by Shippers...............................

(Complete name and title in the Company)

VI. Letter advising the Agents about failure to compaly terms and conditions of the Charter Party.

(VESSEL'S LETTERHEAD PAPER)

PORT:

DATE:

MESSRS

(COMPLETE NAME AND ADDRESS OF AGENTS) Dear Sirs,

obliged to hold you and your principals, the Charterers, responsible for all loss and/or damage incurred to Owners, reserving at the same time all Owners rights for recourse.

Yours faithfully, Master.

Received:

Date: ...................................

Name:..................................

Capacity:..............................

CC: Timecharterers Agents