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Business english vocabulary Telephone

Useful telephone vocabulary and phrases in English.

Making contact :

  • Hello / Good morning / Good afternoon ...

  • This is John Brown speaking

  • Could I speak to ......... please?

  • I'd like to speak to ..... .....

  • I'm trying to contact ..........

Giving more information:

  • I'm calling from Tokyo / Paris / New York / Sydney ...

  • I'm calling on behalf of Mr. X ...

Taking a call :

  • X speaking.

  • Can I help you?

Asking for a name / information :

  • Who's calling please?

  • Who's speaking?

  • Where are you calling from?

  • Are you sure you have the right number / name?

Asking the caller to wait :

  • Hold the line please.

  • Could you hold on please?

  • Just a moment please.

Connecting :

  • Thank you for holding.

  • The line's free now ... I'll put you through.

  • I'll connect you now  / I'm connecting you now.

Giving negative information :

  • I'm afraid the line's engaged. Could you call back later?

  • I'm afraid he's in a meeting at the moment.

  • I'm sorry. He's out of the office today. / He isn't in at the moment.

  • I'm afraid we don't have a Mr./Mrs./Ms/Miss. ... here

  • I'm sorry.  There's nobody here by that name.

  • Sorry.  I think you've dialled the wrong number./ I'm afraid you've got the wrong number.

Telephone problems :

  • The line is very bad ...  Could you speak up please?

  • Could you repeat that please?

  • I'm afraid I can't hear you.

  • Sorry. I didn't catch that.  Could you say it again please?

Leaving / Taking a message :

  • Can I leave / take a message?

  • Would you like to leave a messsage?

  • Could you give him/her a message?

  • Could you ask him/her to call me back?

  • Could you tell him/her that I called?

  • Could you give me your name please?

  • Could you spell that please?

  • What's your number please?

Business english vocabulary Presentations

Word

Meaning

audience

Group of listeners or spectators

body language

Communication through facial expressions, body movements, etc.

chart

Sheet of information in the form of a table, graph or diagram.

diagram

Graphic representation of a situation e.g. the results of an action.

flip chart

Pad of large paper sheets on a stand for presenting information.

graph

Diagram showing the relation between variable quantities.

guidelines

Advice or instructions given in order to guide or direct an action.

handout

Written information (report etc.) given to people at a presentation.

key point

Essential or main point.

marker

Pen with felt tip used for writing on a whiteboard.

microphone

Electrical instrument used to amplify the speaker's voice.

O.H.T.

Overhead transparency : sheet of film with an image or printed information for overhead projector.

objective

What one wants to achieve;  aim

outline

Brief description or presentation.

overhead projector

Device that projects an O.H.T. onto a screen.

overview

Short presentation of the main points.

pointer

Rod or stick used to indicate things on a map, screen, etc.

screen

Flat, reflective blank surface on which films, slides, etc. are projected.

signposting language

Phrases used to help focus the audience's attention on different parts of a presentation.

slide

Small photographic transparency.

summarize

Make a summary of the essential points; sum up.

topic

Subject of a discussion or talk.

transparency

Image or information printed on transparent plastic or film.

visual aids

Aids such as charts, slides, etc. used at a presentation.

whiteboard

Flat white board on which to write or draw with markers.