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3.10 The following paragraphs contain a total of ten mistakes. Correct the mistakes.

Paragraph 1

"Ladies and gentlemen, thank you very lot for come along here today. I hope my presentation isn't going to take too long and that you will find it interesting. The purpose of today's presentation is for discuss how can we improve internal communications within our company. Now let me beginning by explaining that I'd like to talk about the business case for better communication; secondly, I want to cover different styles and methods; and final I would like to finish off by talking about some of the basics we need to have in place to deliver good quality, consistent communications across the company. I'd be very happy to instruct you to ask questions in the end of the session and I'm sure there'll be plenty of time for us to discuss some of the points that have been raised."

Paragraph 2

"Good afternoon, ladies and gentlemen. Thank you for finding the time to come and join me for this presentation this afternoon. My name is Tim Mason, I'm a retail consultant, and many of you will have seen me shadowing you in your jobs and looking through the accounts and so on in the company over the last week. I've invite you here today to have a look on my findings. First, I'd like to have a look at the performance of the company, the sales of the company over the last three years; then I'd like to have a look at our market share in the women swear market and look at our competitors; and thirdly, I'd like to suggest some improvements in our range of women swear. At the finally I'd be happy to answer any of your questions."

3.11 Understanding the Role of Business Presentations.

Interview two business-people in your community who hold positions in your area of interest to learn more about their experiences in making oral presentations. Write a memorandum to your instructor summarizing what you've learned. You may want to ask such questions as the following:

  • Do you routinely give presentations as part of your work?

  • How important has the ability to make effective oral presentations been to your career?

  • How do you typically prepare for them?

  • Do you give presentations in your own language and/or in English?

  • Do you give individual or group/team presentations?

  • Who is your audience? Are they local or international?

  • What are qualities that make a good presentation?

  • What are the strong points of your presentations?

  • What are your positive and negative observations when others are making presentations?

3.12 Work-team Presentation

Divide into teams of four or five students. Your instructor will assign you to either the pro or the con side of one of the following topics:

  • Drug testing should/should not be mandatory for all employees.

  • All forms of smoking should/should not be banned completely from the workplace – including outside the building.

  • Employers should/should not provide flextime (flexible working hours) for all office employees.

  • Employers should/should not provide on-site child-care facilities for the preschool children of their employees.

  • Employees who deal extensively with the public should/should not be required to wear a company uniform.

  • Employers should/should not have the right to hire the most qualified employees without regard to affirmative action guidelines.

  • Assume that your employee group has been asked to present its views to a management committee that will make the final decision regarding your topic. The presentations will be given as follows:

a. Each side (beginning with the pro side) will have eight minutes to present its views.

b. Each side will then have three minutes to confer.

c. Each side (beginning with the con side) will deliver a two-minute rebuttal - to refute the arguments and answer the issues raised by the other side.

d. Each side (beginning with the pro side) will give a one-minute summary.

e. The management committee (the rest of the class) will then vote by secret ballot regarding which side (pro or con) presented its case more effectively.

Gather whatever data you think will be helpful to your case, organize it, divide up the speaking roles as you deem best, and prepare speaker notes. (Hint: It might be helpful to gather information on both the pro and the con sides of the issue in preparation for the rebuttal session, which will be given impromptu.)